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Minutes for 10/3/18 meeting

A meeting of the financial committee was held after the October 3, 2018 Officers’ meeting at American Legion Post 256 Richard Gilbert, 4301 W Pawnee Wichita, KS. Committee members present: Marie Mills/ Ly. Caitlin Marie de Moretaine; Jennifer Langley/ HE Sung Sai-êrh, Damien Woodworth/HE Uldin de Vatavia Jayme Jones/ Ly. Margaret Mackenzie; and Mary J. Day/ HE Marie. Also attending were Kristina (Griffith) Bumgardner/ Mistress Genèvieve de Chambéry; Larry Bumgardner/HL Lawrence Taillefer the Leech and Nate Grunden

The final drafts of the Vatavian revised Financial Policy and Appendices, and the draft of the gate policy were presented. Both were approved with reservations being expressed by the Seneschal/ CEO as to the legality of Appendix Section VII A. 2-4 and B. 2-4. on Complimentary Passes.

There was renewed discussion about the procedure, cost, timing, and reasoning for requiring Pay Pal for pre-registration for events. Taking credit cards at gate was also covered. The impact of this new policy, new gate forms, and the physical separation of site monies from food (feast/ tavern) monies on the gate physical set up and staffing requirement changes was also discussed.

The approved Financial Policy and Revisions, i.e. creation of Appendices were signed by those committee members present. Signature of the Property Manager will be obtained as soon as possible. The Policy and Appendices will be forwarded to Kingdom for review and approval with a copy of the meeting minutes.

There being no other business the meeting adjourned.

Mary J. Day Recording secretary


Minutes for 9/23/18 meeting

September 23, 2018 a meeting of the financial committee was held during the fighter practice at O.J. Watson Park, 3022 S. McLean, Wichita, KS 67217. Committee members present: Marie Mills/ Ly. Caitlin Marie de Moretaine; Jayme Jones/ Ly. Margaret Mackenzie; and Mary J. Day/ HE Marie. Also attending were Kristina (Griffith) Bumgardner/ Mistress Genèvieve de Chambéry and Larry Bumgardner/HL Lawrence Taillefer the Leech.

The committee worked on the final wording on the meeting and the banking account requirements, on the policy regarding complimentary passes and wrote the appendices to the financial policy. Recommendations were made on wording changes to enable non-committee members to be familiar with the local financial policies and the related procedures.

The final draft will be reviewed by the financial committee September 26, 2018 at the arts and sciences gathering. Copies will be sent to all committee members prior to the meeting.

There being no other business the meeting adjourned.

Mary J. Day committee recording secretary.


Minutes for 9/5/18 meeting

The September 5, 2018 meeting of the financial committee was held after the monthly Officers’ meeting at American Legion Post 256 Richard Gilbert, 4301 W Pawnee, Wichita, KS . Committee members present, Marie Mills/ Ly. Caitlin Marie de Moretaine; Jayme Jones/ Ly. Margaret Mackenzie; Robert Botkin/Ld. Robert the Scot, Jennifer Langley/ HE Sung Sai-êrh, Damien Woodworth/ HE Uldin Vatavia and Mary J. Day/ HE Marie. Members also in attendance: Ld. Konrad von Roth/ Kurt Jones, Ld. Magnus O’Carr, Nate Grunden, Mistress Sorcha O’Rain/ Sherrie Moreno. HL Friar Thomas Bacon/ David Moreno, HL William Douglas/ Jason Drago, Corey Jordan/ Veyl Robertson.

It was announced that the canvas for new tents/ shade flies will be ordered and delivered October. It was approved to order diagnostic equipment, specifically a drop tester ($45) and push tester ($55), for the cut and thrust activities to be maintained in the loaner equipment for that activity. Receipts will be presented for reimbursement that will include any shipping costs. Approximate cost for specific armored combat loaner armor was presented. More specific cost figures are required before such this expenditure will be approved.

A finance committee meeting is scheduled for September 8, 2018 at Their Excellencies residence to review and update the Vatavian financial policy prior to the October deadline for review. It was discussed whether to have arrangements to accept credit cards at Coronation here in January 2019. Consensus was to not do credit card payment. It was noted that Pay Pal will be done as required by Kingdom policy.

There being no other business the meeting adjourned.

Mary J. Day committee recording secretary


Minutes for 4/28/18 meeting

April 28, 2018 an emergency meeting of the finance committee was held after the local held event at OJ Watson Park 3022 S. Mclean Blvd, Wichita KS. Committee members present were Jayme Jones/Ly Margaret Mackenzie; Robert Botkin/Ld. Robert the Scot, Damien Woodworth/ Uldin of Vatavia, Jennifer Langley/ HE Sung Sai-êrh,, Faye-Marie Mills/Ly Caitlin Marie de Moretain and Mary J. Day/ HE Marie. Member Alan Horn/ HE Wulfric brought a proposal for immediate consideration.

It was requested and approved to obtain two (2) sets each of small and medium ½ gauntlets for loaner equipment for youth combat, at $50.00 per pair for a total of $200.00. The order would arrive in time to hold a Valor-style youth combat tournament at the May 26th- 27th event here.

There being no other business the meeting adjourned.

Mary J. Day committee recording secretary.


Minutes for 9/20/17 meeting

The monthly group meeting of the local branch of The Society for Creative Anachronism Inc. in Wichita Kansas, aka Barony of Vatavia, was held on September 20, 2017 at 7 pm at American Legion Post 256, 4301 W. Pawnee, Wichita, Kansas, 67209. Local activities were reported by each responsible interest area officer.

The tenure of the current holder of the office of local Legal Representative, aka Seneschal has ended. Jason Drago has stepped down and Faye Marie Mills now fills that office. This is an appointed position by the regional Legal Representative, upon the recommendation of the local Chair. Robert Botkin stepped down as the local Treasurer in January but stayed on as a deputy for that position and Jayme Jones assumed that local Treasurer position at that time. Anita Maher-Lewis remains as the Regional Treasurer. Quarterly and year end reports will be sent to Faye Marie Mills as the Legal Representative with courtesy copies to Jennifer Langley, the local Chair.

There being no other business the meeting adjourned.

Mary J. Day
recording secretary.

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