15 members attended: 12 officers/ deputies/ champions; 1 event steward; 2 member of the populace.

Carnival preparation has commenced. Items are being built. Donations of mask making materials are requested: felt and fabric scraps, feathers, etc. A tentative schedule of activities for the event has been made. A bid was presented for Valor XXXI. With the Kingdom schedule change there will be a second Queen’s Prize Tournament this year in November.

This Spring has several presentations planned. A proposal is being finalized for McConnell approval to have Vatavia be part of the annual Family Festival of Fun April 17th. Lady Yukiko is working on this. The Great Plains Renaissance Festival is April 24th-25th at Sedgwick County Park. HL Cai’s organizing the River Festival presentation May 9th. May 22nd- 23rd Vatavia has been invited to participate in Scottish Games at Sedgwick County Park.

The Chatelaine’s office is continuing organization of the basics for the Newcomers’ Guild. New promotional materials for the Barony are being developed for production to be available by the beginning of next month. Media relations material has been obtained from Kingdom. There was a brief discussion about establishing a Baronial Facebook/ Twitter site. It was noted that, like the Dragonfly-on-line, any such site would be unofficial.

Dance practices will be teaching Italian dances for the ball at the upcoming Carnival event. Specific classes for the mini-BUSH (Baronial University of Societal Humanities)sessions the fourth Wednesday of each month are scheduled for Spring and into Summer. Check the calendar, Baronial website and Arts and Sciences Minister’s letter for these class subjects.

The Treasurer reported a current balance of $8,422.66. The Barony ended 2009 with an increase in funds of $1015.30. Crown Tournament made $72.37. Kingdom tithe and upcoming expenditures were discussed. A financial committee meeting is scheduled for February 8th.

Knight Marshal Uldin thanked his deputies- Lord Torin, Lord Thornbjorn and Lady Maren- for stepping in during his absence. Fighter practice has resumed at the indoor site at the Casado Campus Center at Friends University on Sundays from 111am to 2pm. Indoor practice will continue until outdoor practice resumes when weather permits.

Applications are requested from those interested in becoming the Vatavian Caltrop Herald.

The meeting adjourned.

[Awards in brackets have been removed.]
All other awards listed have been added.

Bastyaen Karrekijn
Victory in Competition
Act of Dedication

Donald Andrew McDonald
Golden Calon Swan

Ho’elun Checheg
Award of Arms

Kenji Ryuzaki
[Victory in Competition]

Konrad von Roth
Award of Arms

Lenna knarrarbringe
Torse

Leonhard von Löwenturm
Torse

Lothair zer Sunnen
Name and Device registered, February 1997.

Sorch O’Rian
Leather Mallet

Tancred del Mosse
Torse

Namas te,
Lady Sung Sai-êrh

21 members attended: 16 officers/ deputies/ champions; 1 event steward; 4 member of the populace.

War Maneuvers is this coming weekend, January 16th. The following weekend is the Queen’s Prize Tournament, January 23rd. Sir Orion of Ansteorra has extended an invitation for Calontir to participate in the northern Ansteorra regional fighter practice January 24th in Oklahoma City.

Planning on the March 6, Carnival event are gearing up now that the Crown Tournament is done. Members are encouraged to use the Facebook page set up specifically for this event. Crash space, other than at the site, might be offered; it is being considered at this time.
Lady Deirdre is organizing a presentation requested by Eagles Realm to join them in promoting the Spring Renaissance Festival. This is being done at the Big Boys Toy Show January 23rd. Fighting demos and pells for the guests to hit have been requested. A bid for a ‘Tourney for the Troops’ in July is being prepared.

The Chirurgeon reported that at Kris Kinder a shortage in the Kingdom of active Chirurgeons was reported. Anyone interested is encouraged to look into becoming involved with this office’s activities.

The Chronicler was asked to check into publishing fliers on non-Vatavian events. The Baronage will determine which events They wish published. The acting Chatelaine and the marketing committee are working on the planned recruiting in the coming months. The Herald’s office reported that the national policy changed this January reducing the commenting time at national from three months to two.

The Treasurer reported a balance of $9346.17. The financial report on Crown is awaiting the receipts from the food services company to finalize that report. There were 174 adults and 19 children on the troll lists as attending the event.

Mini-BUSH teaching classes have been scheduled for the next several months to be held the Wednesdays following the monthly populace meeting: January 27th Lady Isobel, Italian Renaissance clothing; February 24th Lady Ida. The first and third Sundays of the month costuming is being done at MACC starting at 1pm. Help with garb for the Vatavian March Carnival event is available at those meetings.

Fighting will resume at the Casado Campus Center on Friends University this Sunday January 17th. Members are reminded that a $1.00 donation is requested from those using the site. The funds will be used for the loaner armor and mats.

Planning for the Spring presentations are already started. Possible events include McConnell’s April family event, The Great Plains Renaissance Festival, the opening weekend of River Festival, and the May Highland Games. Posters, and possibly a new tri-folds brochure, are being made to use in recruiting at these events and other projects.

Officers were asked to remind members that everyone on site at an event must be signed in at troll, even if that individual is not charged a fee; i.e., the Crown, guest lecturers/ performers, site owners, children/infants. This is required for legal reasons and for insurance reasons.

The meeting adjourned.

22 members attended: 17 officers/ deputies/ champions; 2 event stewards; 3 member of the populace.

Specific details on site set up are being finalized with Kingdom for Crown here January 9th . Concerns about the possibility of damage to the site floors are being addressed and resolved. The site for the Carnival event March 6th in El Dorado has been confirmed. Fighting scenarios for bridge, barrier and boat are planned. Various classes including mask making are being scheduled. Musicians to provide live music for the ball are being sought. A Face Book page will be established for all communication on this event.

The Barnes and Noble Book Fair Friday December 11th needs volunteers to sign up so the schedule can be finalized. This is both a demonstration and fundraiser for Vatavia. The actual demo portion is from 6pm to 9pm. Gift wrapping will be done all day. Some Barnes and Noble procedural changes were explained. Possible opportunities for next year were announced including KPTS pledge drives, McConnell Family Fun Day and the River Festival.
The annual Vatavian Yule gathering will be December 16th with various finger foods and munchies.

The Herald announced that he would be needing to step down next month. The Chronicle requested letters from the officers especially since Kingdom uses the Dragonflyre as a source of information about Baronial activities. She is currently also exchanging publications with a Barony in New Mexico. The acting Chatelaine announced a need for more Baronial information brochures. Various newcomer support activities are being planned. There are still 20 Valor XXX T-shirts available in the larger sizes. The Arts and Sciences Minister is planning specially scheduled classes once a month beginning in January. These will be scheduled months in advance to allow members to be notified of the subjects to be covered. Several class subjects were suggested, including researching and documentation. The Sunday sewing circle is meeting the first and third Sundays of the month at MACC. Assistance for sewing late period garb for the Carnival event will be available.

The Carnival event site payment has been made. The Treasurer reported a balance of $7,562.96.

The Knight Marshal is verifying fighters’ status as reported by the Kingdom. Individual fighters are asked to assist him in completing this task. The indoor fighting site will be closed after December 6th till January 11th for the holidays. Unofficial practice is available at the customary outdoor location for those hardy souls who wish to indulge. A request was made to obtain more mats to be used for floor protection on indoor fighting sites. Marshals in charge of fighting activities were reminded to get their reports in.

Some officers were asked to provide the name or names of their deputies. The schedule for future meetings of the marketing committee and the finance committee was arranged.

The meeting adjourned.

[Awards in brackets have been removed by request.]
All other awards listed have been added.

Brialen Ulfsdottir Vikings
     Golden Calon Swan

Cerridwyn Eurgledde ferch Owain ap Bychan ap Gruffudd
     Court Baronage

Melisende de la Roche de Lionne
     Territorial Baronage

Thomas Foxleye of the Grenewode
     Court Baronage

Uldin de Vatavia
     Arms registered

Wulfric Tyrrell
     Order of Chivalry/Knight
     Territorial Baronage

Yamamoto Yukiko
     Arms registered

Greetings!

Lady Ailith Bystoune has finished updating the Kingdom Order of Precedence through 09/26/2009. Please check it out to make sure your name and information is correct. The page can be found at http://calontir.sca.org/herald/op/index.html.

Please let her know if you find an error - what the error is and the correct information to help her fix it.

Please do not send information for awards given since 09/26/2009. These should be online soon.

Thank you!

Namas te,
Sung Sai-êrh

20 members attended: 15 officers/ deputies/ champions; 1 event stewards; 4 member of the populace.

The meeting started with the introduction of the Barony’s newest member, Isabel Marie, born October 26th.

Events on the Kingdom Calendar were announced: RUSH November 7th , Lost Forest; Kris Kinder December 12th, Forgotten Sea (Kansas City); and Queen’s Prize Tourney January 23rd, Standing Stones (Columbia, Missouri). The American Legion presentation is this Saturday November 7th. Her Excellency Melisende is finalizing plans for this demonstration and confirmed that fighting would be included. The Barnes and Noble Bookfair, “A Knight Before Christmas” Friday evening December 11th is having the artwork completed for the fliers and vouchers. Activities and classes are being arranged. A Father Christmas has been requested to make an appearance that evening.

Sunday afternoon dance has moved indoors to the same site as fighter practice, Casado Campus Center. The time will remain the same. The Vatavian Roll of Arms has been caught up. Some presentations will be done this November at populace. The first and third Sunday afternoons of the month from 1pm to 4pm Martinson Avenue Christian Church has reserved the Fellowship Hall for the use of the costumers and others with sewing projects. Help with late period garb for the March Carnival event will be available.

New father Konrad von Roth announced he would be stepping down to have some family time. Lady Isobel Mac Donald has agreed to be the interim Chatelaine. Advertising possibilities at McConnell Base for recruitment in general and for the upcoming bookfair specifically are being considered. The Property Master was requested to see about the feasibility of having the Baronial property list posted on the Yahoo group list.

Fighter practice has moved to the Winter indoor site, Casado Campus Center at Friends University, from 11am to 4pm. A $1 donation is requested. Donations will go to repair and production of loaner armor and to add to the mats used to protect floors indoors.

The Baronage announced the goal in the next 3 to 6 months of focusing on recruiting and retaining, at minimum, 10 new Society members. To that end They asked for suggestions, ideas, strategies, plans, etc from the Officers and populace. In the immediate future it was recommended to ask people to the Sunday fighter practice to see what we do and experience the sense of Vatavian community.

Tithing to Martinson Avenue Christian Church, the Presbyterian Church Camp, and the Kingdom of Calontir was discussed. Both donations and work days for specific projects and needs of MACC and the Camp were recommended. Caretaker Dave and Reverend Larson (OO) will be consulted as to their recommendations and their needs. A tithe to Kingdom will be done at Crown.

The meeting adjourned.

[Awards in brackets have been removed by request.]
All other awards listed have been added.

Lord Adhemar de Chartre
     Torse

Lord Angus Sinclair
     Award of Arms

Lady Cécille Cerise of Cherybeare
     Leather Mallet

Lord Eurick of Ravenscroft
     Award of Arms

Lord Jóhann Steinarsson
     Award of Arms

Lord Jost Magnus
     Award of Arms

Lord Lachlan Farseer of Griffinwode
     Award of Arms

Lady Sorcha Ó Riain
     Award of Arms

His Grace William V’tavia
     Augmentation, Warden of the South

Lady Yamamoto Yukiko
     Award of Arms

17 members attended: 15 officers/ deputies/ champions; 2 event stewards

To allow for final preparations for Valor September 4-6 the meeting was kept brief.

Event steward Corrigan announced that there are Kingdom courts planned for both Saturday and Sunday. There will be a program provided at troll with all the information on competitions, times and rules.

Area heads for the upcoming Great Plains Renaissance Festival three weeks after Valor, September 26th-27th were announced. An organizational meeting was scheduled for after Valor.

Rolls 7 and 8 of the Vatavian Roll of Arms are finally done up to the current registrations.

Repair of loaner armor has been started and will continue on Wednesdays as time permits.

It was suggested that members could provide reports on things they see or overhear at Valor.

Members are encouraged to do both Kingdom and Baronial award recommendations for those they believe worthy of recognition.

The meeting adjourned.

23 members attended: 16 officers/ deputies/ champions; 3 event stewards, 5 members of the populace

Valor scheduling is being worked through. Seed money and supply needs are being finalized. The Pity Party and Regional Fighter Practice is this Saturday August 8th. Several Ansteorrans are planning to attend. A tentative date for a Barnes and Noble Book Fair in December will be confirmed and scheduled.

There are several opportunities coming for arts and sciences competitions, some with interesting themes. The Arts and Sciences Minister will be posting information. Queens Prize Tourney this winter was mentioned. The Chatelaine is planning flier mailings and additional information collection to retain contact with interested people and potential new members. The Chronicler is considering publishing some Dragonflyres issues with specific themes. Blogs are available on the Baronial website. Pre-orders for Valor XXX T-shirts will end August 8th.

The Treasurer reported a balance of $4924.24. It was announced that August 1st some banking fees were increased. The process and progress on writing a financial policy for Vatavia was presented. It is planned to have the final draft done by the end of October. The property shed has been cleaned out and excess Baronial property removed. It was proposed and accepted to move Baronial storage to a shed at the current Property Masters residence before this winter. It was recommended to donate leftover food stuffs from Valor to a food program or a food pantry.

Fighters are encouraged to check out the new standards and changes made in martial activities. The new handbook is available. It was suggested to have the two weekly fighter practices not scheduled on consecutive days. It was recommended to change to Wednesday evenings for the weekday practice. Indoor sites for this winter were discussed; and, it was approved to start making arrangements.

It was recommended to move Archery Practice to Saturday. This will be cleared with the site owner first before rescheduling.

The Seneschal requested each officer identify their deputies. A bid was presented for the Guild Fair Newcomer Symposium October 3rd.

The meeting adjourned.