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OFFICERS’ MEETING August 4, 2021 at the Studio School, 751 George Washington Boulevard, Wichita, KS, 67211

31 members participated: 13 Baronage/ officers/deputies/champions; 15 members of the populace; 3 children As the meeting started members were reminded about some basic ‘housekeeping’ items: the sign in sheet, the requests for phones to be on silent, the policy for attempts to wear appropriate period garb. Camping is now allowed at events. Non-bottled water can be made available; but, each person must provide their own drinking container. Buffet style food is now allowed. Individuals with food allergies were asked to inform Her Excellency Genèvieve who is keeping a spreadsheet with that information.

Events have resumed in the Kingdom. This month is a regional fighter practice in Missouri. Heralds Hill in Mason City Iowa has an event. Lilies is September 15 th -19 th . The Barony is responsible for registration Friday evening 9am-8pm with it set up as 2 hour shifts. One day of cleaning the showers and doing part of the Saturday party are also where the Barony will need volunteers from those attending. Looking to 2022 Vatavia will be hosting Kingdom’s Winter War Maneuvers February 19 th . Then Memorial is the Valor Tournament here. Bid proposals to organize Valor are due October 1st.

Populace this 18 th will be a work day on Baronial property to prepare for the Fall Renaissance Festival September 25 th -26 th . Then August 22 nd will be our Champions’ event at Whispering Winds Camp near Valley Center. The Fall Renaissance Festival is September 25 th -26 th . Members receive free admission in return for ½ day volunteer work in the Dell or at the pop booth concession.

August 7 th the Barony has been asked to participate in the Museum of World Treasures Customer Appreciation day. Volunteers must have signed up by this evening to get on the attendance list.

Arts and Sciences will have a class on illumination by Matthias August 11 th . In September Frithuswith will teach medieval embroidery stitches. The Herald’s staff reported that the name change proposal for Konrad von Roth is on the current internal Kingdom letter. The Gold Key was thanked for making loaner garb available for the Purge the Scourge and Feast of Eagles. The Minister of Youth was thanked for the activities done at Purge the Scourge. The next issue of the Dragonflyre will be at the end of the third quarter. The deadline for letters and items is September 15 th . Individuals were reminded about signed releases being on file before publication. Social Media has plans to post photos of arts and sciences projects. There was a discussion about the policy on releases for photographs, especially those containing people. It was noted anyone can request not to have photos of them published.

Social Media Officer now has a deputy. The trial period for the media platform Discord continues. Members were reminded to be very mindful of what they post, even on unofficial sites. The Web Minister is still working to resolve hosting issues especially on allowing changes to the site. The contact information needed to update certain offices was requested. The baronial site, baronyofvatavia.org, calendar is being updated regularly. Information on events and activities is also available in the Weekly Herald.

The Exchequer reported a balance of $16,387.36 with a couple expenditures still to be made. Officers should make requisitions know in advance to facilitate having payment checks clear within 30 days. It was announced that the Domesday deadline had been moved back from the end of the month to January 15 th . Letters of application for the position of Exchequer are due by August 15 th . A decision will be made by September 1 st to allow the incoming officer to participate in a quarterly report and lean about the forms and related paperwork.

Fighter practice continues at OJ Watson Park on Sundays, 10 am. However practice may be cancelled to encourage fighters to attend events, especially those which cannot be day tripped. There is now fighter practice on Wednesdays, which are not officers’ meeting. These are at the Studio School. Loaner armor is available. As always personal protection is up to the individual.

Archery practice continues at the Park on Sunday as the same time. Types of thrown weapons were discussed including the possibility of using atlatls came up.

Their Excellencies announced that either the Baronial shade fly or Their personal shade fly will be available at events for the use of Vatavians.

There being no other business the meeting adjourned.

OFFICERS’ MEETING July 7, 2021, Sim’s Park shelter 2020 W Murdock, Wichita, KS

20 members were present: 13 Baronage/ officers/deputies/champions; 5 members of the populace; 2 children Effective July 1 the Society mandate on masking was lifted. Any local, real word policies still need to be followed. The Society restrictions on no water bearing and no food services remain in effect. Bottled water and factory prepackaged food stuffs can be provided.

Their Excellencies encouraged members to attend Westumbria’s Purge the Scourge July 24 th . Vatavia’s Champion event will be held August 22 nd . A possible Vatavian encampment at Lilies in September was proposed. We will be hosting Winter War Maneuvers here at the Farha Sports Center in January 2022. The finance committee will consider a possible indoor regular meeting location. The first Renaissance Festival work day will be this July 10 th at the storage location.

There is a presentation at the Museum of World Treasures July 15 th on the contributions of Scandinavian culture. We have been invited to participate in the Museum’s Customer Appreciation Day August 7 th . In the near future the Fall/Winter schedule of activities at Exploration Place will be planned, which in the past has included Vatavia presentations and fighter practice. Plans will be reported when known.

The registration of Tove Brianesdohter was announced. The second quarter Dragonflyre, featuring the Medieval Olympics competition pieces, has been posted. The final competition, trebuchet, will be rescheduled at a future date to be determined. The Chronicler also announced that a blanket permission to publish is possible. Arts and Sciences has scheduled July 14 th Master Jóhann doing Calontir songs; July 21 st HL Friar Thomas and Mistress Sorcha teaching dance; and in September Frithuswith teaching basic embroidery stitches. The Castellan announced that there have been 8-9 new potential member contacts. There are also members from Outlands and Glenn Abhann who have moved into our Barony. The Exchequer reported a balance of $16,472. Our banking facility will change with the merger with Equity Bank. Convenience is all that will really change. There will be a meeting of the financial committee after the Officers’ meeting today.

Armored Combat and Cut and Thrust have begun fighter practice at OJ Watson Park. These are held Sunday starting at 10 am. Any cancellations will be posted in as timely a manner as possible. The 7’ maximum rule is effect. 9’ spears will be done for melees in Kingdom. Hand protection for spears will be the same as for two-handed weapons. No tip cuts.

Archery practice has moved to OJ Watson Park as well. It also is Sundays at 10 am. Conditions in the pasture range after it rains may results in cancellation.

Social Media has added Discord as an unofficial media site. The Society Mission Statement and Core Values should be kept in mind when posting on sites, official and unofficial. The Web Minister is still attempting to resolve host issues on the award recommendation forms on our web site. Local recommendations should be sent to Their Excellencies email. Kingdom awards should use the Kingdom site for Kingdom recommendations.

The Web Minister is still seeking a deputy. Officers, who are required to have background check, were advised to check their status. Background checks are good for two years; most activities have been suspended for 18 months. There being no other business the meeting adjourned.

OFFICERS’ MEETING June 2, 2021, Sim’s Park shelter 2020 W Murdock, Wichita, KS

23 members participated: 16 Baronage/ officers/deputies/champions; 6 members of the populace; I child

This was the first in-person meeting since the suspension of activities. Two new required event and activity postings were read. One states that the Society cannot eliminate risks of infectious diseases and attendance means a person accepts the risk. [Exact wording available at sca.org.] The other posting lists Covid 19 symptoms and instructs individuals with symptoms to return home. For the next four weeks the mask requirement and 150 attendance limit will be in effect, until July 1st. Their Majesties Calontir have asked people to remain masked if they are unvaccinated. Fighters are responsible for their own water and container and any snacks they wish such as pickles or oranges. Food restrictions are still in effect. Food can be provided only for your immediate family; no communal food or potlucks. Food can be provided if it is individually packaged at the factory. Pre-registration is expected to continue for quite awhile to help with contact tracing. There is no overnight camping.

Populace June 16th will be to discuss plans for the Great Plains Fall Renaissance Festival September 25th-26th. June 27th after fighter practice will be the last Medieval Olympics competition with team competing with their trebuchets. Set up for the Renaissance Festival is on Friday September 24th. There will be wok days schedule to work on property and items for the Festival. Members who volunteer time in the Dell or at the pop booth get free admission.

June 19th Frithuswith will be presenting an arts and sciences class on making buttons. Materials packets are available. Master Jóhann will teach Calontir songs June 23rd. The Chronicler is collecting permission to print from the various participants in the Medieval Olympics. She wants to feature the competition in the next issue of the Dragonflyre. The deadline for items and permission is June 15th. Her deputy is Matthias Worcestershire. Both the Minister of Youth and Castellan introduced their deputies: Sam for MoY and Elizabeth as deputy Chatelaine. The Castellan also announced the donation of several pieces of men’s garb.

The Exchequer reported a balance of $16, 475 as of the April statement. Receipts should be turned in as soon as possible for reimbursement. His warrant ends this year. He will step down after the 2021 Domesday report is done. Interested individuals for the position need to have letters in by September 1st. National membership and a background check are requirements of the office. The end of the year is also when an updated inventory is done. The Web Minister is still working to resolve items not being posted or inaccessible due to changes made by the site host.

Due to the rain there has been only one fighter practice since the lifting of that suspension May 15th . Both heavy and cut and thrust practice will be at OJ Watson Park Sundays from 11am till they quit. With the suspension over the last year no authorizations have been dropped. Fighters have 6 months- November 15th- to get back in armor, participate and retain their authorization. Archery and thrown weapons will move to OJ Watson Park June 20th. Practice will be Sundays from 10am-2pm. Loaner equipment is available. Their Excellencies and Alia and Ulfr were thanked for providing sites for Fall/Winter practices. It was noted that if the time of fighter practice was changed the archery times would not be changed due to the contract with the Park.

Their Excellencies noted that award recommendations are needed. With the year suspension Their Majesties need to know of the work and efforts of individuals during this time. With no events They are unaware of the level of activity of individuals unless They have a recommendation from those who know. Their Excellencies Vatavia also need recommendations from the populace for local awards. Due to the web site host issues with the form, recommendations should be sent directly to Their Excellencies.

Indoor locations for the meetings and classes are still being sought. Some suggested locations still need to be checked. Sites should have bathrooms, good lighting and parking, no smoking or a designated outside smoking area and fit into our usual evening schedule. . Bids for Valor XLI (41) are due by October 7th. One bid proposal has already been received. That does not mean there cannot be others. Members were also asked if they want to have another Mid-Winter Merriment local event.

The Arts and sciences Minister still needs a deputy. The officers were reminded that they needed to train their deputies in the responsibilities and reports for their office. The deadline for reports, except the Chronicler, is the 15th of the month following the end of the quarter. The Seneschal announced he would be on vacation. Lady Catlin as his emergency deputy will be taking over.

There being no other business the meeting adjourned.

OFFICERS’ MEETING May 5, 2021, held online via ZOOM

14 members participated: 12 Baronage/ officers/deputies/; 2 members of the populace or other local groups.

The Society suspension on in person activities will end June 1st. Kingdom guidelines for phasing back to full activity can be found on the Kingdom website. As things develop and guidelines change information will be updated on the local social media and sites. At this time there are no non-Crown events scheduled on the calendar at this time. Lilies is scheduled for September. Winter War Maneuvers will be here February 19th 2022. Event attendance is currently capped at 150 attendees with pre-registration required. All food must be for personal family consumptions unless it is prepackaged food and bottled water.

Demonstrations can resume but without fighting. Our local Renaissance Festival will be September 25th-26th. Locations to resume our local meeting, both indoor and outdoor, are being sought. Sites whether parks, local facilities or personal residences must be available 7pm to 9pm, with the ability to be lighted, non-smoking or have a designated smoking area, and adequate parking.

Classes for arts and sciences have been scheduled and were announced: May will be baking bread in a Dutch oven presented by Her Excellency Genèvieve and Heidi; June Frithuswith will show how to make buttons; and July will be Master Jóhann in a park doing bardic arts. The last Medieval Olympic challenge, trebuchets, will be May 30th at archery practice to be able to join with Theobald and Westumbria teams. The Barony will be working on regalia items- kneeling pillows, throne seat backs and a rug. There are projects to refurbish property and produce new items for the Renaissance Festival. The Castellan is planning a round table on persona and a designated class on SCA on a budget for newcomers with members from all area of interest.

The status on heraldic proposals in process was announced. The Web Minister may have found a solution to get the site forms functioning. Until then it was recommended to use the Kingdom site for award recommendations and to contact Their Excellencies for local awards. With the Kingdom posting the rules for social media our Social Media officer can finish ours to mirror the Kingdoms. The Minister of Youth has acquired the office supplies and is compiling the inventory. The Chronicler will be featuring our Medieval Olympics in the nest issue of the Dragonflyre. She, Their Excellencies and the Seneschal will have the release forms for publication for people to sign.

Archery practice has been resumed alternating between the Andover and Hutchinson sites. There has been good attendance. Since there is interest practice will be held at the regularly scheduled location on Mothers’ Day. Arts and sciences activities have occurred during these practices with both teaching and learning happening. The armored and cut and thrust fighters have been doing pell practice and drills there as well. Once face to face combat practice can resume the location for archery practice will be decided based on attendance of those interested.

The Exchequer reported a balance of $16,475. Officers needing supplies which are not already in the budget need to make a formal request. The exchequer announced that his warrant will be up in January. He plans to officially step down once the Domesday report , due January 30th, is completed. The incoming officer will need time to become familiar with the forms and procedures. In order to train the new officer an October 1st deadline was set.

There being no other business the meeting adjourned.

OFFICERS’ MEETING April 7, 2021 held online via ZOOM.

17 members participated: 11 Baronage/ officers/deputies/champions; 6 members of the populace

The Board of Directors of the SCA has stated the suspension of activities will not be extended. Guidelines for resuming activities were given: no food is to be provided or shared, events must be outdoors, no camping, and are limited to 150 attendees with pre-registration required. Masking and social distancing will be maintained. Their Majesties Calontir have also posted. Masks and social distancing will still be required as per local health directives. Crowns and Kingdom Seneschals can set guidelines for small local events at their discretion according to local health guidelines. ALL members are encouraged to read both messages.

The Fall Renaissance Festival is scheduled for September 25th-26th. Winter War Maneuvers will be here February 19th 2022 and will also celebrate Kingdom Day February 18th. The Kingdom calendar is being revised to reschedule events. The bid for Winter Coronation 2022 has not been decided yet.

The April populace meeting the 21st will be Zoomed. The display boxes will be presented then. It is tentatively planned to have the May 19th populace to be in-person, outdoors. The last Medieval Olympics game- trebuchets- will be presented at that time. This will be a team competition due to the limited number of kits.

The new Chronicler has posted the first quarter Dragonflyre. Items for the second quarter are already being gathered. The next Arts and Sciences class will be Lady Alia presenting on making glass beads. The Maker Meet Ups continue. Both the Castellan and Minister of Youth will be obtaining the inventory for their offices in the coming week. It was suggested to store the loaner garb separately as that for men, women and children. All the games will be stored until needed by the MoY. The bulk mailing system is being established. The rules for Vatavia’s social media platforms will be finalized and sent to the Seneschal for approval and then to be posted. The Web Minister is working on getting forms set up that will not break when the hosting site updates.

The Exchequer reported a balance of approximately $16,478.86; the March statement had not yet been received. Members were reminded to make no purchases without first obtaining permission from the Exchequer. There will be workdays schedule to work on the Baronial property for the Fall Renaissance Festival at Their Excellencies Wichita house.

Archery practice will resume, weather permitting, April 18th in Hutchinson; April 25th in Andover. A pell will be available at each site for the fighters to practice. The Kingdom is looking at possible types of fighter training that can be done until in-person combat can be resumed in some format.

Deputies are still needed for several offices. The Web Minister especially would like to have a deputy. Once activities resume for offices that have been mostly inactive for a year deputies will be helpful to get thing restarted. Interested individuals should contact the officer and/or Seneschal. It was asked if members knew of someone who might be interested to let the Seneschal and Their Excellencies know.

Quarterly reports are due by April 15th. The Seneschal needs copies of all the reports.

Their Excellencies thanked all for there participation and patience through the last year. They encourage everyone who can get vaccinated to do so. A round table discussed to have a big get together reunion celebration once all activities can be resumed and gathering in-person held. It is expected this will be in June.

There being no other business the meeting adjourned.

OFFICERS' MEETING February 3, 2021 held online via ZOOM

11 members participated: 10 Baronage/ officers/deputies/champions; 1 members of the populace

This month's Medieval Olympic challenge is to produce a backdrop. These are to be presented at this month's populace meeting. Possible future challenges are for groups to produce a newcomer project or display and trebuchets have been requested. In January the Yule log challenge items were presented.

Plans are being made for the Fall Renaissance Festival to increase visibility with signage and dressing up the Dell area. Ideas from Master Vincent de Vere's presentation on recruiting and retention are being developed. There are two Vatavian proposals in process, one at Kingdom and one at national. Classes are planned for February and March for arts and sciences. This month is embroidery. Then a guest teacher in An Tir will present on Roman garb. Additionally the last Wednesday of the month is the Maker Meet Up which is for any subject discussion and an additional opportunity to get together, an additional populace.

The Web Minister is working on resolving host issues on different pages of the Baronial site. Members not on social media are requested to get addresses in to be included on posting and Newsblasts. Members are asked to let those not on social media know. Also members are encouraged to continue to reach out and communicate with other members. The Exchequer reported that the Domesday report for last year has been turned in. The current balance is $16,437.86. Members are not to make any expenditures without first checking with the Exchequer. Once a new Chronicler is selected publishing software will be obtained.

Martial activities continue on hold with the suspension until June. Archery activities awaits suitable weather. Their Excellencies added that member Sir Stephen Norfolk has been seriously ill but is better and is in good spirits. The best method for contacting him will be discussed with his family and members informed. The deadline for applications for the position of chronicler is February 12th to allow time to become familiar with the publishing before the first quarter publishing deadline.

The Meeting adjourned.

OFFICERS' MEETING December 2, 2020 held online via ZOOM

13 members participated: 11 Baronage/ officers/deputies; 2 members of the populace

Planning continues for the resumption of in person activities February 1, 2021. To date no change to the suspension order has been made by the Board of Directors or the Kingdom of Calontir. Planning for Winter War Maneuvers here in February continues. In March is Gulf Wars. In May will be Valor XLI which is also being planned.

December 16th is the populace meeting. Judging will be done for the last Medieval Olympic challenge, Gingerbread Houses. Kits will be delivered to teams the first weekend in December. The next week 'party-in-a-bag' will be delivered to each member who requests one. Planning for demonstration and presentation requests in 2021 is being done. April is the Great Plains Renaissance Festival, one of our biggest demonstrations of the year. The upcoming Arts and Sciences class is for the gingerbread houses. The last Wednesday of the month will be a discussion on the year's activities and planning for 2021. If there is interest, the Archer Marshall mentioned a class on making crossbows.

The Chronicler is starting a new section in the Dragonflyre, where photos of Vatavian projects can be published to show to the Knowne World what is being done here. These photos need to be sent to the Chronicler by the publication deadline, December 15th. Items should be noted as 'Dragonflyre art' in the message line. The Castellan would appreciate hearing from interested and newer members. He would like to assist in their contacting our group and connecting with those Vatavians with similar interests. The Chronicler will be stepping down after five years in the office. Interested individuals should send application letters to the Baronage, Seneschal and the Chronicler. There is no deadline for applications at this time.

The Exchequer reported a balance of approximately $16, 413 in the bank. The deadline for budget requests for the 2021 budget is December 16th. There will be a meeting of the finance committee to plan the budget December 17th. With the uncertainty of future in-person activities, budget request should be specific and detailed as to what items are needed, why and the number. It may become necessary to adjust the budget and the requests to meet any changes for the coming year.

Currently there is no heavy weapons fighter practice. Cut and Thrust also has no practice. There are classes being posting for Cut and Thrust on the Calontir website and on the Calon Steel site. In January Vatavian Joachim/Court will be presenting a class. Archery will continue when weather and Covid numbers permit. Thrown weapons and arrow and bolt repair can be done when it is too cold to shoot.

The Seneschal and Baronage both thanked all those who continue to be involved virtually, who encourage others, who keep people engaged. This is what keeps the Barony going. They acknowledged that they know this is not how members like to participate. They thanked all those leaders who continue to meet and be examples to others. It was also announced that several Barony members were down with the Covid virus. Members were asked to reach out to others to help people stay connected and to find out and help those who might need it at this time.

The meeting adjourned.

OFFICERS' MEETING November 4, 2020 held online via ZOOM

14 members participated: 11 Baronage/ officers/deputies/champions; 3 members of the populace

Plans continue for when we may resume events and gatherings. Winter War Maneuvers is on the Kingdom calendar; and, the flier is being finalized. Valor will be held Memorial weekend. Details are being finalized with the camp, Whispering Winds. After that is the April Renaissance Festival April 17th -18th. Each officer will be responsible for their areas. Some fix-up projects will need to be scheduled. The bid is being worked on for Coronation here in 2022 must be in January 2021. It is Vatavia's turn to host this Kingdom event. Exploration Place contacted the group to let the SCA and Vatavian fighters know that they have a place at Exploration Place when we are cleared to resume indoor activities. The Medieval Olympics competition for this month will be crossbows. Kits will be delivered with construction to be done on the 15th and the competition during populace the 18th. Arts and Sciences Zoom meetings are cancelled for November 25th and December 23rd for the holidays.

Two members name proposals were decided in October. Notification should be in December. The deadline for officers' letters for the next Dragonflyre is December 15th. Contributions are encouraged and welcomed. The rules for Vatavia's social media forums is being put together. The new Castellan, Master Johann would like to hear from our new members and interested individuals. Once meetings can resume he plans to hold a new member round table open to all members. The new minister of Youth is Lady Murasaki. The Web Minister is continuing to update the web site and make changes.

The Exchequer reported a balance of $16,416. It was inquired whether it is possible to have funds in some form of interest bearing account or CD. This will be researched. However as a non-profit organization that may not be feasible. The budget for 2021 will be finalized by December 31st. All officers should save budget requests in by the December officersf meeting.

There are no cut and thrust or heavy weapons practice at this time. It was announced that a channel on YouTube has been made for those interested in cut and thrust. That information will be posted. The Archer Marshal has suspended practice until the counties where practice is held are not in the red for Covid19 cases and also the weather cooperates. It is hoped figure a way to get together over the winter and work on arrows and bows.

The Seneschal is updating our calendar. Please send him dates and other information for posting. It was decided to standardize the deadline for officer letters to the Dragonflyre. The 15th of the last month of each quarter will be the deadline.

There being no other business the meeting adjourned.

OFFICERS' MEETING October 7, 2020 held online via ZOOM

16 members participated: 12Baronage/ officers/deputies/champions; 4 members of the populace

Planning continues for the resumption of events in 2021. Winter War Maneuvers is here February 2, 2021. The Spring Great Plains Renaissance Festival is April 17th - 18th. After that is Valor XLI the 28th - 31st of May. Vatavia is responsible for the Coronation bid for January 2022. Bids are to be in to Their Excellencies and Seneschal by November 1, 2020 to meet the January 1, 2021 Kingdom deadline.

Locally the results of the local catapult Olympics were announced: Westumbria was the victor with the distance going to Konrad and family. The next competition will be illumination with a preprint dragonfly being painted during the October ZOOM populace meeting October 21st. The following competition will be iron chef. The weekly Newsblast contains the monthfs activities and future calendar.

The Dragonflyre deadline of September 30th was missed. It will be published this week. Officers need to get their letters in as soon as humanly possible. The Chronicler announced that she would be stepping down the end of this year. The updating of information on the website continues. Office descriptions are being made gender neutral. The name change to Eyfridr Gold Bearer was registered. Joachim and Ulfr name proposals will be decided this month with notification expected December/January. The new Arts and Sciences Minister, Alia, has a teacher from another Kingdom doing illumination painting class October 14th. She is planning to alternate classes with individuals talking about what they love to do. This was also the first meeting for the Minister of Youth, Murasaki.

The Exchequer reported a balance of $16,466. The procedure for returning unused budget was discussed. Some fighter equipment was unavailable. The Exchequer and Seneschal will be getting together to deal with needs for Winter War Maneuvers and determining refund and Pay Pal policy.

People were asked to consider the answer individuals give for getting onto our social media before approving them. The example was given of someone whose response to how did you hear about us and why are you interested was just. 'yes'. This is to avoid spam and other issues. Software to propagate/post messages to all our social media platforms is still being sought.

New Archer Marshal, Heidi, announced that archery practice includes archery, thrown weapons and pell work now. Practice is alternating between Their Excellencies' in Hutchinson and Alia's and Kevin's in Andover. The schedule is in the Newsblast, Facebook and on the Baronial website. Practice will continue as long as the high for the day is above 52 degrees. Weather permitting practice will be done Sundays during the winter that meet the necessary temperature.

The Knight Marshal announced that the loaner elbow and knee cops had been received and just needed the straps added. Also received were two pairs of gauntlets and right and left gauntlets. Pells for light weapon practice are being done and activities for cut and thrust practice developed. Rattan is being obtained to make spears for the cut and thrust fighting. Authorization for cut and thrust spear is planned for Winter War Maneuvers or whatever the first Kingdom event is.

Her Excellency reminded people of the information found in the weekly Newsblast. The deadline for ordering Vatavian trim from Andrixos is this October 14th. The link is in the Newsblast and on our Facebook site. Their Excellencies noted receiving an application for the position of Chatelaine/Castellan. Others have expressed interest and need to get their letters in.

The Seneschal reviewed the information previously given for the events, new officers and bid deadlines previously covered. He presented the next Olympic challenge details on delivery of materials and instructions for the illumination painting.

The meeting adjourned.

OFFICERS' MEETING September 2, 2020 held online via ZOOM

13 members participated: 7 Baronage/ officers/deputies/champions;68 members of the populace

The upcoming 2021 calendar was announced. The Fall Renaissance Festival has been postponed to Spring 2021. Winter War Maneuvers will be held here February 20 th 2021. March will be Gulf Wars. Spring Ren Festival will be April 17th -18 th. Valor XLI will be here May 28th - 31st. A bid to host the 2022 Winter Coronation will be submitted to Kingdom January 2021. Locally there will be September 9th the Labor of Love showcase for local members projects. Duchess Belannawill be teaching a class on embroidery September 16 th . The week of September 13th - 19th kits for the catapult Olympics will be delivered to a member of each team. Catapult construction will be September 20 th and the competition held September 23rd, both days will be ZOOM-ed. September 30 th is the dirty dozen largess competition that had originally been planned for the Renaissance Festival. The weekly Newsblast has a section looking ahead for local and Kingdom events that members can reference. The next Dragonflyre will be published October 31st. The deadline for officers' letters is October 17th The Web Minister is continuing to make the site information gender neutral and maintaining regular updates. A new look for the site is still being worked on.

The registration of the alternate name, Nemesis of Athens to Eyfridr was announced. Notification of her byname change to Gold Bearer should be received later month. The Exchequer reported a balance of $17,012.86. A refund check from Bokola Armory is expected in the next two weeks.

Archery practice is being held at Their Excellencies residence in Hutchinson every other Sunday. The next practice will be September 13th. A possible shooting site on the east side of Wichita will be checked in a couple weeks. Information for the Gwyntarian and Society Seasonal Archery Challenges is being looked into. More tournament type practices are proposed. Then archery potluck was well received and may become a monthly occurrence. There are two new marshals-in-training, Her Excellency Genevieve and Lady Heidi.

Fighter practice continues to be on hold. Different possible ideas for training and conditioning for the fighters was discussed since actual face to face practice cannot be done at this time. There was even more discussion about how to train in the new weapons system, 9-footspear- so fighters can be safe and pass authorization which is to be held at Masters of the Duel. It was noted that fighters also need to get their gear and weapons up to snuff to pass inspection.

The Olympics catapult competition is the first of the monthly competitions to be held through December. Teams will accrue points and receive monthly prizes. In December overall prizes will be awarded. There will be points for team work, creativity and other bonuses as well.

At the October officersf meeting three offices will change leadership. Eyfridr will stepped down after three years as the Arts and Sciences Minister; and, Alia will assume that office. Murasaki will take the position of Minister of Youth. Heidi will be the new Archery Marshal. A deputy Web Minister is wanted. Applications are needed for the position of Chatelaine/Castellan. The October 7th meeting will also be the deadline for bids from potential stewards for Valor XLI. The November officersf meeting will be the deadline for Coronation 2022 bids.

OFFICERS' MEETING July 1, 2020 online and some at OJ Watson Park 3022 S McLean Blvd, Wichita KS

21 members participated: 11 Baronage/ officers/deputies/champions; 10 members of the populace

All library summer reading program presentations havae been cancelled. Various internet sites, links and resource packets have been sent to them. Meetings will be started to plan for the Fall Great Plains Renaissance Festival September 26th - 27th at Sedgwick County Park. Champions will be done at the Festival.

Lilies will be over Halloween weekend. Several events will be done at Lilies. There will be a Vatavian Baronial campsite at the event.

It was stressed if are having a private gathering with fellow members do NOT post it any social media or notify local officers. It is a private party; just message people.

The new Kingdom Web Minister will be making Kingdom level committees. The Facebook and web site are to be all up to date. After Calon Con heralds' meeting the Saker Herald informed Caltrop staff that Ulf Halfdane and Joachim Courtenay Maxsbruder would be on the next External letter early July. The Dragonflyre has been published and posted early. Deputy arts and sciences minister announced this yearfs Kingdom A and S will be virtual. Locally the next A and S session will be to discuss largess ideas. There will be a largess contest at the Fall Great Plains Renaissance Festival. The 22nd will be a virtual outdoor cooking demo. HE Zoe announced there will be an unofficial Cooks Guild collgium, Stirring the Pot Sunday July 5th. Her Excellency Genevieve added that starting July 1st - 5th classes at the Great Western War will be virtually available. As of the end of May the Baronial account was 17,709.16. No expenditures have been made. There will be a meeting of the finance meeting after Officersf to revise this yearfs budget. It was stressed that this year there has been no income to date.

At Mag Mor's request Vatavia has a bid to host Winter War Maneuvers. The bid to host the event here February 20,2021 at the Farha indoor soccer field facility. Budget and other details, such as shower access, post revel, YMCA cancellation policy were presented and discussed. It will go to the financial committee for approval. Bids for Valor 41 need to be in by November 2020. A class on being an event steward is planned for A and S. The Fighter Marshal reported most of Calon Con went over Society guidelines. Until it is officially posted on the Calontir Kingdom page, there is no fighter practice. After the finance meeting the order will be made for loaner armor.

Archery is waiting on O.J.Watson Park to get clearance to do the pony rides. This involves some building of safety screening. Until that is accomplished Their Excellencies offered the use of their personal backyard range in Hutchinson.

A Baronial contact list is proposed. Participation will be totally voluntary. Non-Vatavians who play and participate here who wish to be included can. Currently the Chatelaine/ Castellan position is open. Letters are being accepted. In September the Arts and Sciences Minister maybe stepping down. It was stressed in Seneschal, Web Minister and other Calon Con meetings about appropriate social media posting. Be kind. Donft spread hate. Be positive. It was stressed that doxxing- the publishing of private or identifying iformation on the internet about an individual or organization- depending on what is said, it is illegal. If it is on a personal page there is nothing the Society or group can do.If you have questions about the posting send to Seneschal or Baronage. There is also the Kingdom Advocate. If feel threatened, contact the police.

The Baronage asked anyone needing help to contact them. His Excellency stressed this thing [Covid 19] is NOT over. Follow government guidelines. Be mindful of family, friends, and others.

There being no other business the meeting adjourned.

OFFICERS' MEETING March 4, 2020 [Booth] Make ICT, 5920 E. Mt. Vernon, Wichita, Kansas

15 members participated: 7 Baronage/ officers/deputies/champions; 8 members of the populace

A very full Spring calendar was given. Events will be noted on the weekly news blasts. Locally the populace meeting has been scheduled for after Gulf War on Wednesday March 25th. Their Excellencies will be providing the meat. March 28th is Westumbria Hibernatus in Raymond Kansas.

RUSH is in Clalanais Nuadh, Rolla Missouri April 4th. Crown Tournament is the next weekend April 11th in Wyvern Cliffe, Jefferson City, Missouri. April 18th - 19th is the Great Plains Renaissance Festival here in Vatavia. The following weekend, April 25th a clean up day at the Valor camp site. St. George and the Dragon in Oakheart, Springfield, Missouri starts the month of May. Followed by Melees and Mayhem May 16th Crescent Moon, Topeka, Kansas. Then Valor is here May 22nd- 25th. Lilies begins June 12th and goes till June 21st.

Spring also has the start of a very busy demo schedule. The summer reading program, Imagine Your Story, Has resulted in several requests. Currently presentations are scheduled in Fowler, Kansas May 2nd. Clearwater has scheduled programs for children on June 22nd and one for teens on June 29th. A date for a presentation in Moundridge is still being finalized.

The Ren Festival was discussed and a map of the Dell set up drawn. There will be new signage made for display and demo tents. There will be additional signage in the tents. Sign up for demonstrating arts and sciences and the pop booths will be posted online.

Three Vatavians currently have heraldic proposals in process. Any interested teachers or members wishing a specific class should contact the Arts and Sciences Minister. The deadline for Officer letters is March 11th. the next issue of the Dragonflyre will be posted the end of the month.

The Exchequer reported a balance of $15,721.16. The site check for Valor is still outstanding. The financial policy is nearing completion. A new location for storage of the Baronial property will be needed. Two current options are to use a storage facility rental like in the past or store property at a members house. Other options and suggestions would be appreciated. A decision will be made at the April OfficersEmeeting.

Fighter practice will move back to OJ Watson Park March 22nd. Archery practice will start at the same location but starting April 5th. Both practices will be held at noon.

Her Excellency requested suggestions from the members of what activities or events they would like to see Vatavia sponsor. Also this year each Barony has been asked to do an additional Minister of Youth activity. Again any suggestions would be appreciated. Vatavia has already been scheduled to do gate from 8 am to 8 pm the first Sunday of Lilies. It was announced that the theme for this year’s war is ‘Romans vs. BarbariansE

There being no other business the meeting adjourned.


OFFICERS' MEETING February 5, 2020 [Booth] Make ICT, 5920 E. Mt. Vernon, Wichita, Kansas

18 members participated: 8 Baronage/ officers/deputies/champions; 3 members of the populace

Numerous opportunities to attend events are coming up: Winter War Maneuvers January 29th, Gulf Wars March 14th -21st, Hibernatus March 28th, Crown Tournament April 11th, Valor May 22nd -25th, and Lilies June 12th- 21st. Their Excellencies are encouraging Vatavians to attend Gulf Wars and Lilies. There will be an open Vatavian encampment at each of these events.

The Great Plains Renaissance Festival here is April 18th-19th. This is an opportunity for us to show Wichita what we do and as a fund raiser through our work at the pop concession. This year the ChampionsEcompetition will be held during the Festival. Champions and each officer will coordinate on the competition planning. Other presentation opportunities are scheduled. March 29th at Exploration Place will be another of our special demos on engineering specifically focusing on tools and inventions. May 2nd there is an all day presentation scheduled in Fowler Kansas for the beginning of the Summer library reading program, Imagine Your Story. Other requests are being considered, depending on the dates needed.

February 12 arts and sciences class will be on embroidery. The rest of February A and S will be devoted to Baronial projects: shade flies and their poles the 19th and sock horse heads for Gulf Wars hobby horses the 26th. March 18th will be a night for personal projects with populace being moved to the 25th. It was announced that the name change to Heidi Anne Draper was registered in November. The Dragonflyre will be published the end of March. Officer letters need to be in by March 11th. The Web Minister is working on updating all officer information and job descriptions to current. The Social Media officer reported that a program has been obtained that will automatically update messages to all social media platforms the group is using.

The new Exchequer reported a ledger balance of $17, 787.16. The check for the Valor site fee will be done tonight. Paperwork is being obtained from Kingdom to update the bank signature card. March 7th and April 4th are scheduled as work days to finish up work on Baronial property and projects for the upcoming Renaissance Festival and Valor.

Fighter practice will continue indoors at Exploration Place through March 15th. Cut and Thrust practice is cancelled for March 1st due to Winter War Maneuvers. Armored combat may be held that day if a marshal is available. There was no archery report.

The Seneschal announced that Heidi Anne Draper has stepped in as the emergency arts and sciences deputy. Deputies will now also be listed on the Baronial website. Torin is his emergency deputy. He thanked all who participated in the engineering for arms, armor and archery presentation January 29th at Exploration Place.

Both the Seneschal and Her Excellency repeated their encouragement to attend Gulf and/or Lilies and to be in the Vatavian encampment. Other items on projects and scheduling had already been presented.

There being no other business the meeting adjourned.


OFFICERS' MEETING January 8, 2020 [Booth] Make ICT, 5920 E. Mt. Vernon, Wichita, Kansas

23 members were present: 12 Baronage/ officers/deputies/champions; 2 members of the populace participated.

The next presentation at Exploration Place will be January 26th on engineering. April will be the local Renaissance Festival at which the local ChampionsEcompetitions will be held. The officers will each be organizing their area of responsibility. Right after the Renaissance Festival will be Vatavia’s Valor event. HL Catlin is the event steward. A former local member has asked to hold her wedding during the event.

The next required bid from Vatavia for a Kingdom event will be in 2021 for the 2020 Winter Coronation. However proposed Kingdom event bids are welcome at any time. It was asked and agreed by the officers to hold another Mid Winter Merriment for this year.

The Dragonflyre is accepting artwork, creative writings and articles for the upcoming publication. Two members had heraldic proposals registered in October: Catlin Marie’s badge and Brandulfr Bascum’s name and shield design. Several other proposals are in process. Classes for January were announced; the tentative February classes were discussed. A class to work on sock horse heads for the Lilies children’s activity will be scheduled. Those wishing to donate materials can check with the Arts and Sciences for the list of needed items.

The Social Media and Seneschal are updating and coordinating the information on all postings of the Baronial calendar through the first quarter. Calontir and nearby Ansteorran events will be included in addition to local classes and meetings. Cross posting Facebook information to the Baronial website or providing a link to reach those not on Facebook. The new Web Minister is looking into refreshing the website look and locating a less complicated hosting option. A new Minister of Youth will take office once the background check by Kingdom is complete.

The Exchequer reported a balance in the bank of $17,898.30. At least one check form 2019 will not clear until the first quarter of this year. It was noted that all reimbursements require approval by the finance committee and a receipt. The new Exchequer will take over the office at this month’s populace. It was reported that the Mid Winter Merriment event made a profit of $130 in donations.

Projects for upcoming events need to be worked on. Specifically the touch up painting the shade flies, the entrance banner; cleaning and stain removal on the marquee; building signage and weather sealing. It was announced that in the next 6 to 8 months a new storage location for the Baronial property needed to be found./p>

Winter fighter practice has begun at Exploration Place. Due to weather predictions it will be posted this Saturday if practice needs to be cancelled. Cut and Trust practice happens at the same location at the same time. Archery continues to be suspended until Spring. An archery project for arrow making is deciding on a date. Sponsoring a regional fighter practice at a nearby shire was proposed.

The Seneschal provided his personal email address to everyone. All correspondence and reports should be send via that address until the forwarding issue with the web site is resolved. It was added that quarterly reports to that address could be sent early and not wait till the 15th.

It was announced that the Castellan will be needing to step down due to real life obligations and considerations. Interested individuals can submit letters of application.

There being no other business the meeting adjourned.


OFFICERS' MEETING [Booth] Make ICT, 5920 E. Mt. Vernon, Wichita, Kansas

18 members participated: 12 Baronage/ officers/deputies/champions; 4 members of the populace; 2 children

The contract for the site for the Yule Winter Merriment event in Andover January 4, 2020 has been received. There will be a finance committee meeting after the OfficersEmeeting to authorize this site budget. A Yule committee meeting will be held at this month’s populace. Any suggestions for activities or to sponsor an activity should be presented to that committee or one of its members. The new Seneschal gave each officer a 14 month calendar to facilitate planning through December 2020.

The schedule for the themed presentations at Exploration Place for the beginning of the year is still being finalized. There is a winter themed presentation and scavenger hunt there on December 8th. A request has been received from the Museum of World Treasures for a presentation of a craft or skill by an artisan either September 2nd or October 7th ,2020 at 1:30 pm. See Marie if you are interested.

The Calontir Internal and External Letters for November have been posted. Each has Vatavian proposals for consideration. The deadline for letters and submissions for the December 31st Dragonflyre is December 11th. Next week’s arts and sciences class will be Robert the Scot teaching how to make turn shoes.

The Exchequer reported a balance of $18,345.59. Budget requests for the 2020 fiscal year are to be turned in by the January OfficersEmeeting. The Exchequer went over several financial policies. The Kingdom has asked that all reimbursements and associated paperwork on funds transfers be done by Christmas to facilitate reporting for the quarter and for the year end Domesday report. Deadlines for Non-Member Registration (NMR) fees and profit shares/donations delivery to Kingdom were announced. Failure to meet these deadlines will result in the suspension of the group. It was stressed that no funds may be withdrawn from event cash boxes, for any reason, except to be deposited in the bank account. All events must have a budget presented to the financial committee for approval, for Kingdom events at least three months prior to the event. No moneys can be distributed if a budget or the expense has not been authorized by the committee. Events can hold on site auctions but not online auctions or raffles.

Due to an event at OJ Watson Park the fighter practice for November 10th will be moved this one time to South Linwood Park. A winter work day will be scheduled sometime next month for C and T, armored combat, and archery participants. There will also be space to work on other projects such as leatherworking. An extra large mask is needed for the C and T loaner gear. Other loaner armor for the armored combat will be obtained over the break. Fighter practice will resume for the winter at the indoor site at Exploration Place on January 5th. Practices will start at noon.

The new Seneschal, Robert the Scot, presented his expectations for officers during his tenure. The lines of communication need to be reconsidered with the loss of the Yahoo Dragonfly-online group. Not every local member is on social media. It is proposed that changes in meeting schedules or locations and cancellations be made at a minimum at least three hours prior. This is especially an issue with changing weather conditions.

It is a goal to increase awareness of the Society at all events, including fighter practice and weekly meetings, by interacting with interested people and signage. The current projects are to be worked on over the winter months to avoid the last minute rush to complete things. The shade flies and entry banner painting need to be finished. New direction signs were proposed.

There being no other business the meeting adjourned.


OFFICERS' MEETING October 2, 2019 Downtown YMCA 402 N. Market, Wichita, KS, 67202

15 members were present: 9 Baronage/ officers/ deputies/ event stewards; 6 m3members of the populace

Crown Tournament is October 12th. Members are encouraged to consider competing in the arts and sciences competition on travel and exploration.

The October 19th presentation for the Classical Conversations home school group is looking for volunteers and a marshal for this presentation. The Zoo has changed their Halloween event to an all day daytime ‘Boo at the Zoo. Interested members should contact Marie to volunteer. The next presentations at Exploration Place are October 27th on period Bestiaries and December 8th on Winter Traditions. Volunteers should contact HE Marie

October 9th will be an arts and sciences class on basic garb. Future classes will be on voice projection and shoes. Bertram’s device resubmission and badge are on the September internal letter. Elizabeth’s Raven’s name change and EyfrûOr’s badge should be on the October letter. The third quarter Dragonflyre was posted September 30th. The Baronial Order of Precedence has been updated with the Valor Kingdom awards and the local awards from Ren fair.

The Exchequer sent in a report on the balance: $18,352.59

Fighter practice will continue at OJ Watson Park as weather permits. Fighting will probably be on hiatus from Thanksgiving through New Year’s. Indoor practice will begin at Exploration Place January 5th.

The new Seneschal, Robert the Scott, will take office at the October populace meeting. Applications are being accepted until October 23rd for the offices of Web Minister and Exchequer both who will be stepping down in January. Other vacant office will be accepting applications at a future date.

Her Excellency thanked everyone for all their work and efforts during Valor and the Renaissance Festival. The volunteer prize drawing winners who were not at the Renaissance Festival but were in attendance at the meeting received their prizes.

There being no other business the meeting adjourned.


OFFICERS' MEETING September 4, 2019, O.J. Watson Park 3022 S. McLean Blvd., Wichita, Kansas

19 members attended: 12 Baronage/ officers/deputies/champions; 7 members of the populace

A date proposed by the Classical Conversations home school group for a presentation conflicts with Crown Tournament. To date nothing has been finalized for this request. Their contact person will be informed that we need details at least two weeks prior to the presentation. This deadline would be the beginning of October. Exploration Place is already planning for the beginning of 2020. The Kingdom calendar will be checked and dates selected.

The Great Plains Fall Renaissance Festival is in three weeks, the last weekend in September. The Festival is revamping and refurbishing signs, the entrance, and other items for their 20th anniversary. Brynjólfr will be organizing the Dell. A heraldic entrance pathway was proposed for our area. Activities both new and past were discussed.

The Arts and Sciences Minister is planning to ask entrants from the Valor opulence arts and sciences competition to come teach a class here. The next Dragonflyre will be published the end of the month. Officer letters are due by the 19th.

The Exchequer reported the deposit for Valor. The post mortem will be held at the populace meeting this month. Final numbers will be available then once all the reports are in and reimbursements made. The Baronage thanked all for their efforts. There were comments received by the Baronage about the quality of the event.

It was announced that the new Knight Marshal will be Brynjólfr. Master Jóhann has put together a team of archers from Calontir to be the Vatavian team at King’s Companie of ArchersEevent, Vatavian archers being unavailable.

The search for a new meeting site has been narrowed down to two possibilities: The downtown YMCA and the new Make ICT building. After discussion of the various merits of each location is was decided to arrange to use the Make ICT facility starting next Wednesday.

Both the Web Minister and Exchequer will be stepping down the end of September. Application letters will be due November. It has already been announced that the Seneschal will be stepping down. It was noted that the Minister of Youth and the Social Media positions are still open. Members are encouraged to consider applying for a position

There being no other business the meeting adjourned.


OFFICERS' MEETING August 7, 2019 , downtown YMAC 402 N. Market, Wichita, Kansas

11 members: 7 Baronage/ officers/deputies/ event stewards; 4 members of the populace

The Next Exploration Place demos are October 27th and December 8th on holiday traditions with a scavenger hunt. The evenings of October 25th-27th is our participation at the Night of the Living Zoo. A home school group has requested a presentation this Fall when they will be studying the Middle Ages. Dates and subjects are still being determined.

Valor plans are being finalized for the event starting August 30th. Valor sign up for teaching classes, gate, tavern serving and other areas is online. People need to actually sign up to facilitate planning. It is hoped to get enough people doing gate to free Their Excellencies to enjoy Their first Valor as Baronage. VolunteersEnames will be entered into a drawing for prizes for each hour that they volunteer.

Bertram GrEocks' name and Kennocht Armstrangs' name and shield have been registered. There are a couple more proposals to be sent in. The Web Minister will be required to step down at the end of this year. Officer letters are needed by September 19th for publication in the Dragonflyre. Arts and sciences currently scheduled may need to be rescheduled. Locations of meetings should be checked on the various online posting locations. This includes finishing one of the one shade fly before Valor. This information will also be posted on the various online options the Barony utilizes.

The Exchequer reported a balance of $15,366.33 in the Baronial account.

Due to maintenance issues causing health concerns, the American Legion Post contract has not been renewed. Information is being gathered about several other meeting location options. Other location rental policies and costs are being obtained. Suggestions of meeting locations are appreciated. At this point in time there is not a lot of information available but no decision has been made. Pros and cons of all current sites being considered are being discussed.

There being no other business the meeting adjourned.


OFFICERS' MEETING July 17, 2019 , American Legion post 256, 4301 W. Pawnee, Wichita, Kansas

17 members: 12 Baronage/ officers/deputies/ event stewards; 5 members of the populace.

The Exploration Place presentations July 27th and 28th are finalizing plans. Due to a change of location the 27th presentation plans are bring modified. No invitation has been received to date from the Museum of World Treasures for our participation in their annual Customer Appreciation Day in August.

Plans for Valor continue. Volunteers are still needed for gate, tavern and general help. Voice heralds are needed. It was announced that the new list field is almost done and the torches are completed. New paperwork for Pay Pal has been sent to Kingdom. It will be stressed that credit cards will not be accepted due to the unreliability of internet reception at the site. Also due to a prior commitment close to Valor the Equestrian Marshal has informed Vatavia that there will be no equestrian activities held there this year.

Vatavia has received an invitation to join Ansteorra in celebrating their 40th year. September 19th- 22nd in Moonshadowe. The Great Plains Renaissance is the following weekend September 28th- 29th. The Officers will be organizing our Festival participation.

The Arts and Sciences Minister has classes lined up but needs to confirm dates. The next Dragonflyre will be published the end of September. Letters and contributions need to be in by September 19th. The Web Minister announced that he is to step down the end of this year. The Caltrop Pursuivant ZoEis working on things heraldic to be available through Quizlet.

The Exchequer reported a balance of 13,358.33 with no outstanding checks or deposits. The second quarter report balanced and has been sent in. Her Excellency Genvieve reported on a meeting at Coronation where it was discussed having donations and/or tithes earmarked for the regalia fund. After several decades many items are needing to be replaced. It was noted that the coronation tithe is already to go to the general fund per the bid and contract for that event. Suggestions for fund raising would be appreciated by Their Excellencies.

Fighter practice and archery practice continue at OJ Watson Park on Sundays starting at 10 am. Cut and thrust is continuing also. There is an additional practice being held concurrent with activities at the American Legion Post on Wednesday evenings.

The Seneschal had no major announcements from the meetings at Calon Con this year. The Exchequer noted that there would be a change from Yahoo to Goggle I her office but no details have been received on that change.

Her Excellency Genvieve reported on a trip she, other Vatavians and Westumbrians made to Scottsdale Kansas to the new contact group there, Borderlands. There are currently 7 members there. One who is a librarian announced the summer reading program theme for next year, Medieval Dreams. The group is planning a demonstration for the first weekend in early May 2020 to tie in with that program.

There being no other business the meeting adjourned.

There being no other business the meeting adjourned.


OFFICERS' MEETING June 5, 2019 , American Legion post 256, 4301 W. Pawnee, Wichita, Kansas

14 members: 7 officers/deputies/ 2 / deputies event stewards; members of the populace and 1 child.

Valor has been rescheduled to Labor Day weekend due to weather. All changes have been made and contracts modified to reflect the change. The new Kingdom format does not yet reflect the rescheduling. Insurance and Pay Pal for the event have been handled as well.

The request to participate in Exploration Places Storm the Castle event celebrating the renovation of that area was approved. The request to be involved in the Liberal Memorial Library Back to the Future time travel event will be passed onto Westumbria due to concerns over distance and it now tentatively scheduled for Thursday or Friday July 25th or 26th.

Two Vatavian proposals are on the May internal letter for consideration. There were no local proposals on the March registration Letter of Acceptances and Returns. Names associated with historically infamous, horrible are to be included in the expanded policy for offensiveness. The next Dragonflyre will be for June 30th. Deadline for officer letters is June 20th.

The Exchequer reported $15,675.83 in the bank. The Valor insurance payment will be reimbursed and new payment issued for the rescheduled date.

Fighter practice for June 9th is cancelled to encourage members to attend the Baronial investiture and Jóhann’s elevation to the Order of the Pelican. It will resume June 16th at the regular 10 am. time.

The Seneschal needs applications for the deputy position of Social Media Officer. She has received one application for the Knight’s Marshal position but is still accepting applications. She would like to have more than one person to chose from.

There being no other business the meeting adjourned.


OFFICERS' MEETING May 1, 2019 , American Legion post 256, 4301 W. Pawnee, Wichita, Kansas

21 members: 9 Baronage/ officers/deputies/ event stewards; 5 members participated in the meeting

Valor is May 24th-26th. Volunteers are needed for set up, take down, trash and bathroom checks. Servers for feast can also be signing up. Gate shifts are being scheduled as well. Their Excellencies have been informed they will step down in Saturday evening court. The schedule of classes will be posted tonight.

Lilies volunteering is being organized. Vatavia’s traditional gate shift of Sunday 8am to 2 pm is open for signing up. the Barony is also sponsoring arts and sciences luncheons on Monday and Wednesday volunteers and food donations are being requested.

The schedule of themed presentations at Exploration Place for June through December has been arranged. There is a special ‘Storm the CastleEevent tentatively planned for July 27th EP would like us to be involved with. There are no details at this time. The next Renaissance Festival is September 28th-29th.

The deadline for the next issue of the Dragonflyre is June 20th. Several heraldic changes on name policy from national were read. One Vatavian badge proposal was returned for conflict. Arts and sciences the rest of this month will focus on largess and the tent/shade fly construction.

Currently there is $15,703.83 in the bank. Money has been received for heraldic proposals. Purchase of loaner armor is still being finalized.

The interim Marshal will continue to hold practice at OJ Watson Park. One individual has expressed interest in the position and is writing a letter of application. Archery practice continues at the same site and same time. Stumps are available to have thrown weapon practice as well. Cardboard is needed for the archery targets. An individual expressing interest in becoming warranted for archery was referred to Ld. Konrad.

The Baronage thanked all who have served during Their time on the thrones. They ask all officers continuing with the incoming Baronage to provide their warrant date and membership information.

The Seneschal is accepting letters of application for Knight Marshal. A social Media officer is still needed.

There being no other business the meeting adjourned.


OFFICERS' MEETING April 3, 2019 American Legion post 256, 4301 W. Pawnee, Wichita, Kansas

25 members- 2 children: 11 Baronage/ officers/deputies and 4 members participated in the meeting.

Sunday April 7th is the last scheduled theme presentation at Exploration Place. Presentations for July to December will be planned and scheduled soon. Other requested demos are in process and not yet finalized. It was announced that there would be a documentary video crew at the Spring Great Plains Renaissance Festival. The Kingdom Social Media officer was contacted as to policy when a local group does not have a Social Media officer in place. To promote The Great Plains Festival Eagles Realm is asking for individuals wanting to assist at Pop-Con May 31st as part of the Wichita River Festival. This is not a request for Vatavia.

April 13th-15th is the Renaissance Festival. Many Vatavians have other obligations that weekend. Their Excellencies thanked everyone in advance who are heading up activities and already volunteered. Sunday April 28th will be ChampionsE Their Excellencies would like to meet with the members of Their Orders at that time.

The Dragonflyre has been published and posted. The Laurel decision on EyfrûOr’s badge proposal is expected in May. Anyone interested in voice heraldry are encouraged to try it. The schedule for classes for Valor will be posted soon. There are still openings for those wishing to do a class. Contact EyfrûOr to be added.

The Exchequer reported a balance of $15, 206. The quarterly report will be sent to Kingdom as soon as the bank statement is received. The cut and thrust Marshal is looking for a gently used extra large mask for the loaner equipment. New loaner equipment for armored combat has been obtained and a list will be given to the Property Master. It was reminded that any reimbursement not pre-approved will need to be decided by the financial committee after receipts are provided.

Armored combat and cut and thrust practice both have moved to outdoor practice. Both will start meeting now at 10 am to 1 pm with the warmer weather. Archery will resume April 7th, depending on weather and horses. The paperwork to the park is ready for delivery.

Their Excellencies reminded individuals that wished to send letters to Their Majesties regarding the new Baronage selection have a very short time to respond. They stressed that these are for information; not as a vote. These are your words and are in writing. Be informative, honest, courteous, and forthright. At ChampionsEand other meetings Their Excellencies will be asked to sit in. For Themselves and the new Baronage they requested largess for Valor.

The Seneschal is accepting letters for the position of Social Media officer which is the front line person for all social media platforms. EyfrûOrEoffered to show interested members about Instagram; ZoEoffered for Twitter.

The Seneschal also announced that due to some unforeseen changes in her work schedule that she will not be at the Great Plains Festival until Sunday.

There being no other business the meeting adjourned.


OFFICERS' MEETING March 6, 2019 , American Legion post 256, 4301 W. Pawnee, Wichita, Kansas

21 members-2 children: 11 Baronage/ officers/deputies attended the meeting

The only scheduled demos or presentations are April 7th at Exploration Place on Medieval Trivia and then the Spring Great Plains Renaissance Festival. Due to the obligations of several members, volunteers for the Festival are being signed up now. Her Excellency ZoEwill be organizing the pop booth. A Facebook link to Goggle Docs will be set up to volunteer for this event and activities. The end of March teachersEpresentation has been cancelled. Other presentation requests and invitations will be finalized after Gulf Wars. Members wishing to assist Golden Sea in their presentations May 4th and 5th can contact Marie or Piers Fauconer.

No heraldic information on proposals in process has been received. The Dragonflyre will be assembled starting this weekend. OfficersEletters were due today. The Baronial web site has been renewed. After Gulf Wars, nights will be scheduled to begin construction of the Baronial shade flies with a goal of having them done by Valor.

It was announced that the new Kingdom Chatelaine is organizing his office to set up an organized Kingdom wide program for recruiting and working with other offices such as Social Media to promote our organization.

The Exchequer reported a balance of $15,278, with all items having cleared. A payment will be cut this evening for the web domain payment. A special meeting of the Finance Committee was called for after OfficersE/p>

The last indoor fighter practice will be this Sunday the 10th. Practice will resume outdoors, weather permitting, after that. The cut and thrust practice will be starting a new format with two areas for their activity at fighter practice: one for classes and one for practice. Archery is awaiting warmer, favorable weather to resume.

Letters of application for the local office for Social Media are being sought. This is a deputy position of the Seneschal.

No date for letters to Their Majesties regarding the applicants for Baronage has been announced. However members were reminded these letters are NOT a vote. It is not a popular vote. It is more like a job recommendation letter. It is to provide Their Majesties, who do not live here, with information. Where do you see the Barony being right now and in the future? What is the couple’s strengths. What can they contribute to making that future? It was stressed that these are written communications. They are permanent. Consider very carefully what you say and how you say it.

Be positive, civil, polite, and do not to exaggerate.

There being no other business the meeting adjourned.


OFFICERS' MEETING February 13, 2019 , American Legion post 256, 4301 W. Pawnee, Wichita, Kansas

27 members: 9 Baronage/ officers/deputies/ event stewards; 16 other in classes or worked on projects.

The calendar of upcoming events is very full: Gulf Wars, Ren fair, Crown, Valor, ChampionsE Those members not planning on attending Crown in St Louis need to contact the Seneschal so plans can be made for the local Spring Renaissance Festival April 13th-14th. There are also several presentations planned. Marie is doing a presentation to teachers on Historical Reenactment / Recreation the end of March. April 7th is the Exploration Place presentation on Medieval Trivia. Golden Sea has asked for assistance on two presentations the weekend of May 4th-5th. Marie or Piers Falconer can be contacted for details or to volunteer. The invitation to participate in the Maker Fair here April 22nd-23rd has been declined due to conflicts and being also Easter weekend. An invitation from the Historical European Martial Arts (HEMA) group to participate in their Final Friday activity has been pended for additional details.

The Chronicler has been rescheduled the deadline for the officer letters for the Dragonflyre to March 6th due to Gulf Wars. There was nothing to report from the Web Minister or Historian. Caltrop reported that two members names and devices had been forwarded to national for registration: Bertram and Kennocht. The Regional Herald Marie has stepped down. HL Jóhann will be teaching a class on heraldry. The arts and sciences minister reported that there are four classes already scheduled on the calendar. More will be added after Gulf Wars. She announced the competition theme for Valor will be Opulence. The prizes of silk, pearls and a Byzantine coin have already obtained.

The Exchequer reported a balance of $15,281. All checks, except for the non-member surcharge have cleared the bank. The Pay Pal monies from Coronation reservations has been received and deposited. The Property Master will be getting with those working on the Baronial tent to determine supplies needed and Baronial items that can be repurposed for this. The Knight Marshal will be getting an inventory to the Property Master of the loaner gear and needed items. Except for the helmets most of the loaner armor has been repaired.

Fighter practice continues to be well attended. There was nothing new to report from archery or from cut and thrust.

Their Excellencies reported that the canvas for the new Baronial tent has been delivered. Sometime in the already busy calendar construction dates will be scheduled and posted.

The Seneschal again requested individuals not attending Crown let her know so plans could be made for Ren faire. It was announced that Their Majesties are looking for a Kingdom Arts and Sciences Minister. Application letters are due by Crown.

There being no other business the meeting adjourned.


OFFICERS' MEETING January 9, 2019 American Legion post 256, 4301 W. Pawnee, Wichita, Kansas

29 members: 12Baronage/ officers/deputies; 5 members of the populace participated; 8 members working on personal silk banners; 2 children

Last minute plans and details for Coronation here January 12th were covered. It was stressed that children were to be supervised and stay in the event areas. The site is discreetly wet with no smoking or vaping on site. All volunteers were thanked in advance for their help. All remaining largess needs to be delivered to Mistress Genèvieve. The Arts and Sciences Minister announced the up coming Kingdom events, Clothiers and Queen’s Prize, and encouraged all members to attend and participate.

The next Exploration Place presentations are scheduled for January 27th on espionage and April 7th on Medieval trivia. The date of the Great Plains Spring Renaissance Festival has changed to April 13th-14th. This is the same weekend as Crown Tournament, which several members will be attending. Members planning to help with the presentation for the Festival should notify the Seneschal as soon as possible so planning and scheduling can be started.

The Caltrop Pursuivant announced that Bertram and Kennocht’s names are on the current internal letter. The January external letter did not have any Vatavian items on it. There will be a consultation table at Coronation. The Web Minister has updated the web site with all presentations and awards done at December’s populace meeting. The latest Dragonflyre was posted the end of December, a new publication deadline for that office. The Arts and Sciences Minister has the same new deadline for that office’s reports. HE Sung announced that after Coronation work would be scheduled to start on the new canvas Baronial shade flies.

The Exchequer reported a balance of $ $12,708.74. The Domesday report is completed and balances. There is still one outstanding check, reissued in December. All other checks including the Coronation and Valor site checks have cleared. A quick review of the site registration new forms would be held right after the meeting.

The new Knight Marshal, Thorlien, repeated the announcements made at last fighter practice and posted on the Dragonfly-online and Facebook page. It was especially noted that there would be full inspections at all fighter practices, including off the head helm inspections. She is accepting applications for deputies. She would also like to see more marshals becoming warranted. There will be fighter practice the Sunday after Crown at Exploration Place. It was also stressed that any time there is an armored combat practice there is also cut and thrust practice at the same time and location.

The Seneschal again noted that the Spring Renaissance Festival would have a smaller Vatavian presence than usual. All planning to attendee need to let her know as soon as possible.

There being no other business the meeting adjourned.


OFFICERS' MEETING December 5, 2018 American Legion post 256, 4301 W. Pawnee, Wichita, Kansas

22 members: 15 Baronage/ officers/deputies; 5 members of the populace; 2 children

Coronation is here January 12th. Volunteers are still needed and encouraged. An updated ingredients list for tavern and feast will be posted soon. Largess projects are being finished and other donations accepted. Two weeks after Coronation is Winter War Maneuvers. In March is Gulf Wars. Members are encouraged to attend these Kingdom and Society events.

Presentations for the coming year are being scheduled. Exploration Place dates and subjects will be finalized this week. A presentation on re-enactment and education has been requested and approved for March.

December 12th Mistress Genèvieve will be doing an arts and sciences class on banner making. Members were reminded of the Baronial largess arts and sciences competition for Baronial award medallions and cords being held at the December populace potluck.

HE ZoEannounced the registration of Kathryn die Fiamma’s shield and Stephen Cousland’s name. Loud and friendly people are encouraged to become involved in voice heraldry. The Baronial web site has been updated with the correct meeting location and Golden Heart artwork. The next issue of the Dragonflyre has a new Kingdom deadline. Letters and submissions need to be turned in by December 12th. The Arts and Sciences Minister also has a new deadline. Ly EyfrûOr would like information on projects members have been doing for this report.

The Exchequer Margaret reported a current balance of $16,452.56.Checks will be made out this evening for the deposit to the church camp for Valor and two heraldic submissions. This weekend at Kris Kinder budgeted Baronial equipment- portable holes- will be purchased. New reserved parking signs made of aluminum are being made. The finance committee finalized the new budget in October.

The last fighter practice for 2018 will be at Exploration Place December 16th. Practice will resume after the holidays. In January Master Kagemoto will step down and our new marshal step into the position. It was announced that Thorlein Knochenhauer will be the new Marshal. Cut and thrust practice will be held anytime there is an armored combat practice scheduled. Archery remains on hiatus until Spring.

Their Excellencies asked that all members step in and help at Coronation. Due to ceremonial and hosting requirements on the Baronage plus meeting They will be occupied most of the event and be unable to contribute help. They repeated the invitation for members to join them at Winter War Maneuvers and Gulf Wars.

The Seneschal announced acceptance for letters for the position of Social Media officer. Interested individuals should have an understanding and reasonable ability with social media. Interviews will be held in January. The American Legion Post where meeting are held would appreciate any interested members help with two holiday projects. They are sponsoring a family with seven children and have an Angel Tree up in the bar area.

There being no other business the meeting adjourned.


OFFICERS' MEETING November 7, 2018, American Legion post 256, 4301 W. Pawnee, Wichita, Kansas

18 members: 13 Baronage/ officers/deputies; 4 members of the populace; 1 child

Coronation will be held here January 12, 2019. It was asked that members please contact William or Lucia if they can provide crash space, including details such as smoking, pets, or if there are stairs involved. There will be limited space at the site for the display of banners. Personal banners will need to have stands. The Kingdom calendar was noted as having War Maneuvers the end of January followed by Clothiers, Queen’s Prize and Chieftains.

The last Exploration Place presentation will be December 16th on games. Future presentation dates will be posted once they are finalized. The Vatavian holiday potluck will be December 19th and include the local awards largess competition. Mistress Genèvieve is providing the prize of hand made, personalized feast gear.

There will be no populace meeting November 21st the day before Thanksgiving nor December 26th the day after Christmas.

There are plans to schedule a winter class on knitting for arts and sciences. December 12th there will be a class presented by Mistress Genèvieve on silk banner making. Interested members should have a design or idea ready. Contact Ly. EyfrûOr or Mistress Genèvieve if you are interested, so that materials needed can be planned and ordered. The construction of the Baronial tent will be schedule once Coronation is over.

One Vatavian heraldic proposal has been forwarded for registration. A consultation night will be held November 14th. Loud and friendly people are encouraged to consider doing voice heraldry. Changes needed on the website were noted. All minutes the Web Minister has received have been posted. The Chronicler put out an invitation for articles and artwork for the next Dragonflyre to be published on or before January 15, 2019.

The Exchequer reported a balance of $16,452.50. This does include the outstanding check from Valor. This check will be cancelled and reissued.

Fighter practice is periodic as weather permits. Indoor practice will commence in December and be held December 2nd and 16th. When practice is not possible cut and thrust fighters plan to meet to work on helms to replace fencing masks and to watch videos to learn techniques. Archery practice is on hiatus for the winter.

Vatavia’s rotation for Spring Crown is in 2020. Bids for this event will need to be in by April. Award recommendations are needed for both Baronial and Kingdom awards.

Once it is published in the Dragonflyre, applications will be open for the new office position for Social Media. This new office is a warranted position requiring membership and a social media account.

There being no other business the meeting adjourned.


OFFICERS' MEETING October 3, 2018, American Legion post 256, 4301 W. Pawnee, Wichita, Kansas

16 members: 9 Baronage/ officers/deputies; 5 members of the populace; 2 children

Coronation will be held here in January. Their Excellencies encouraged members to offer crash space to our visiting guests. There will be classes on banner making to help members produce banners for the event.

Presentations for Exploration Place are scheduled for October 28th and December 16th. Dates are being finalized for 2019 presentations on espionage in the Middle Ages and on historical trivia. Night of the Living Zoo is October 26th-28th. The deadline to contact Marie to volunteer is October 20th.

The Caltrop Herald thanked Donald and Jóhann for stepping up and doing heraldry at the Renaissance Festival when she was unable to. She encourages members interested in voice heraldry to become involved. Marie updated the status of Vatavian heraldic proposals in process.

Mistress Genèvieve announced a mini arts and sciences symposium to be held in conjunction with the Fall War College being hosted by Moonstone in Burlington on October 27th. Banner making classes will be schedule to help members prepare display for Coronation. HE ZoEoffered to do a class on a Byzantine hat from the 12th-13th century. Genèvieve also thanked all artisans that presented at the Renaissance Festival.

The Web Minister has added links for monthly officersEmeeting minutes and finance committee minutes to the Baronial site. The Exchequer reported a balance of $17,139.22 with one check from Valor still outstanding.

Fighter practice will not be moving. It will continue at OJ Watson Park till the indoor practice starts. Potential new members have already been told to come to this site to find us. Archery practice has been posted for the next two weeks; and, then will shut down for the season.

The Seneschal has the lost and found from the Renaissance Festival and some prior gatherings. Their Excellencies have some also. A list was requested. A new Census will be compiled. The last was two years ago.

It was announced that Their ExcellenciesEletters for the upcoming Crown Tournament were accepted. Contingency arrangements are already in place should he become the next Calontir Crown. They also announced an arts and sciences competition for cords or medallions at Winter Populace. The entries will become largess to the Baronage. A list will be provided Mistress Genèvieve is donating a set of feast gear to be made using the winner’s heraldry.

There being no other business the meeting adjourned.


OFFICERS' MEETING September 5, 2018, American Legion post 256, 4301 W. Pawnee, Wichita, Kansas

20 members: 10 Baronage/ officers/deputies; 2 event steward; 6 members of the populace; 2 children

It was announced that His Excellency Uldin has received permission to fight in the upcoming Crown Tournament. Contingency arrangements are already in place should he become the next Calontir Crown.

Their Excellencies announced plans to attend the Moonschadowe event in Ansteorra the same weekend as Queen’s Prize. They encourage all others not attending QPT join them in supporting our southern cousins as they have supported us at our events.

The end of this month is the Renaissance Festival. The officers are organizing the different activities for their office. Her Excellency Sung is handling the pop booth schedule. All interested members must turn their names in to Robert the Scott prior to that weekend to be on the volunteer list for the Festival organizers to get free admission.

The Winter/Spring schedule for themed presentations and fighter practice is being finalized.

The deadline for officer letters for the 3rd quarter Dragonflyre is October 3rd. The June registrations of Vatavian proposals was announced. July decisions are expected toward the middle of this month.

The Exchequer announced a balance of $16,645.22. There will be a meeting of the financial committee after the OfficersEmeeting.

The Fighter Marshal announced the practice schedule for the rest of the year: OJ Watson Park till the end of October; the first 3 weeks of November at South Linwood Park; December indoor practice at Exploration Place December 2nd, 9th, and 16th. His Excellency Uldin announced Wednesday evening practices at the American Legion when there is not an OfficersEmeeting or populace meeting.

Archery practice will not be held September 9th due to the King’s Companie of Archers event.

The Seneschal announced the publication of the revised SCA Inc. Mission Statement. The new statement does not specify European or pre-17th century.

The warrants of the Fighter Marshal and Exchequer are up this December. Members interested in either position should turn application letters in to Their Excellencies, Seneschal, and the current officer,

There being no other business the meeting adjourned.


OFFICERS' MEETING August 8, 2018 American Legion Post 256 Richard Gilbert, 4301 Pawnee, Wichita, KS

16 members: 10 Baronage/ officers/deputies; 1 other member participated; 2 children

Their Excellencies encourage members to attend Horse and Falcon Labor Day weekend. Former Vatavian Dirik von Rosswald will be elevated to the Chivalry. Arts and Sciences Minister EyfrûOr encourages members as well to enter Queen’s Prize Tourney.

A presentation will be done at the Museum of World Treasures August 11th for their Customer Appreciation Day. This Fall’s Renaissance Festival will be organized by the Officers Corps. The next Exploration Place presentations are the end of October on monsters in the bestiaries and December 16th on games. The same weekend in October is the Night of the Living Zoo.

The Caltrop Pursuivant announced the posting of the External Letter for Calontir. Decisions on Vatavian proposals that were made in June have not yet been received. Interested members are encouraged to try voice heraldry.

The Chronicler passed on a message from the Kingdom Chronicler on timelines for publishing event fliers. She has a copy of the guidelines for those event stewards needing it. Castellan Øyrikr has had positive results from the fliers in a local gaming venue. These new Society members just happen to be from outside Vatavia.

The Exchequer Margaret reported a balance of $16,776.90. There will be a finance committee meeting after the OfficersEmeeting to discuss the prices found for canvas for making new tents.

The Fighter Marshal and Archer Marshal had no changes to report. It was announced that there would be no archery at the Fall Renaissance Festival due to safety concerns related to unsafe actions by Festival attendees.

Their Excellencies brought up the need for a procedure for notifying members of cancellations and changes on local activities. Such information must go through official channels It was stressed that Facebook is not an official site.

The Seneschals office announced an opening for a Deputy for Social Media.

There being no other business the meeting adjourned.


OFFICERS' MEETING July 16, 2018 American Legion Richard Gilbert Post 256 4301 Pawnee, Wichita, Kansas

12 members were present: 8 Baronage/ officers/deputies; 2 members of the populace participated

The next Kingdom event in Vatavia will be Coronation in January 2019. Members are encouraged to travel to other events. The schedule of presentations is set for the rest of the year at Exploration Place. December will be on toys and games to tie in with the fall exhibit there, Toytopia. The invitation from the Museum of World Treasures to again be part of their Customer Appreciation Day August 11th has been accepted. Ld. Øyrikr will be organizing this demo.

The Caltrop Herald encourages interested individuals to become involved with voice heraldry. It was announced that 4 Vatavian proposals have been registered. The quarterly Dragonflyre has been posted on the Baronial website.

The Exchequer reported a balance of $17,406.97. She noted there was still one bill from Valor for over $700 still needing to be paid. Replacing, repairing and modifying the Baronial tent stakes to prevent injuries was discussed.

Fighter practice is on summer hours: 10 am until it is too hot. When OJ Watson Park is unavailable practice will be held at the auxiliary site at South Linwood Park. Padding on helmets is now included as part of the equipment inspection. Fighters need to check theirs in order to continue to pass this inspection. It was announced that Exploration Place has extended an invitation for the fighters to have indoor practice in their Water Way Hall again this winter.

Their Majesties requested award recommendations be sent in. It was also stressed to give specifics and details, instead of general statements as to what an individual being recommended has done. Since there are no Kingdom events locally until next year include events that you know the individual will be attending.

Both the Knight Marshal and Exchequer noted that their warrants are up in December. The Exchequer has discussed extending her tenure, if need be, with her Kingdom Officer.

There being no other business the meeting adjourned.


OFFICERS' MEETING June 2, 2018 OJ Watson Park, 3022 S McLean Blvd, Wichita, Kansas, 67217

29 members: 11 Baronage/ officers/deputies; 14 members of the populace; 2 children; 2 newcomers

The schedule of Exploration Place presentations for the rest of the year has been finalized: July 29 on sharks in period; October 28th Things That Go Bump in the Night on monsters, and December 16th with a scavenger hunt. A special request for their summer camp will be done June 20th on daily life and ‘Medieval SurvivorE Night of the living Zoo is October 26th-28th.

The deadline for the next Dragonflyre issue will be Sunday July 1st. Articles, photos and artwork are requested as always. Also on site reports on Lilies activities would be appreciated so they can be included. The website has been updated with the awards received at Valor and the Valor tournament and competition winners. Numerous heraldic proposals are in process at the national level. The Chatelaine proposes to schedule modern meetings at local venues for newer members to just talk about what we do.

Archery practice and fighter practice continue on Sundays at O.J. Watson Park. There was no practice June 2nd due to a graduation party. There will be no practice at OJ Watson June 10th due to the River Festival volleyball tournament. The cut and Thrust Marshal reminded fighters that their armor needs to be punch tested every two years for wear and tear. Weapons and blades need to be checked as well since failure can occur in an old blade without any sign of flaw, blemish, crack, etc.

Their Excellencies thanked everyone who helped make Valor look so great and look so easy. Thanks to a Moonstone volunteer the gate shit for Vatavia at Lilies has been stretched. Her Excellency will be posting about donations of non-perishable items for the meal to be served for Vashti at the Broken Harp Wednesday at Lilies. Other foog items will be obtained the day prior.

There being no other business the meeting adjourned.


OFFICERS' MEETING May 9, 2018 Spangles 612 S. Broadway, Wichita, Kansas

15 members: 10 Baronage/ officers/deputies; 2 event steward and deputy; 3 members of the populace

Officers were updated on the Valor final planning. Specifics on registration procedures and ticket sales for tavern were discussed. The designated smoking area will have a shade fly and table and will be indicated on the site map. Arrangements have been made for using the pool. Only those individuals who help with site set up Friday will be allowed on site before 5 pm. There will be no reserving camping space. Designated areas for Royals pavilions will be done and marked ahead of time.

The schedule of Exploration Place presentations for the rest of the year has been done: July 29 on sharks and mail; October 28th on monsters, and December 16th.

The status of 14 Vatavian heraldic proposals was given. Twelve are at Laurel (national) and two on the current internal Kingdom letter. It was announced that voice heralds are needed for Valor. The next Dragonflyre issue will be in July. Articles and artwork are needed. The website has been updated with the current Champions. EyfrûOr will resume scheduling arts and sciences classes once a new meeting location is decided.

The Exchequer is awaiting this month’s bank statement. The balance is approximately $12,000. It was noted that all scheduling, scheduling changes and location changes must go through official sites. Facebook is not an official means of communication.

Archery practice and fighter practice continue on Sundays at O.J. Watson Park. It was decided in advance that there will be no indoor fighter practice at Exploration Place on Sunday December 23rd.

Their Excellencies presented the three possible sites under consideration for OfficersE arts and sciences and possibly populace meetings. These are the American Legion Post where populace has been meeting, a private residence, unoccupied owned by ‘DocEand Genevieve, and the La Familia Community Center on 21st near Woodland Park. Specifics on each location were given. Feedback was obtained form the officers present. The information will be posted for comments from the populace. Before a final decision is made.

There being no other business the meeting adjourned.


OFFICERS' MEETING March 7, 2018 Make ICT 1500 East Douglas, Wichita, Kansas

15 members: 11 Baronage/ officers/deputies; 1 member who participated in the meeting and two children

RUSH in Moonstone is the end of this month. Kingdom Arts and Sciences is in April. Valor is coming up May 26th-27th. Locally we have the Spring Renaissance Festival April 21st E22nd . The Officer Corps will be organizing this demonstration. ChampionsEwill be April 28th.

The next presentation at Exploration Place is May 6th on “Arms Armor and ArcheryE Dates for presentations there June- December are being scheduled. Tentative dates and subjects were proposed but not finalized. In October there is a presentation for the Scandinavian Society on Viking culture and the annual Night of the Living Zoo.

HE ZoE Caltrop, announced that the first of a series of educational heraldic posts that she is doing had been made. Information on heraldic subjects and specific resources will continue. Special area of interest can be requested. A request to have the Caltrop office do a consultation table at RUSH using the Vatavian reference library was approved. The status of 10 proposals in process was summarized. The Baronial website has added more personal shield pictures to the site.

Work for the next issue of the Dragonflyre has begun. OfficersEletters are to be in by Sunday March 11th. Three classes in arts and sciences have been scheduled: Torin on period fly fishing; Lucia, calligraphy part II; and Catlin, the Bayeaux Tapestry stitch. One of the Valor Prizes will be a Star Wars scene pillow done in the Bayeaux stitch. EyfrûOr and the Castellan have been working to find new sites for arts and sciences and populace meetings.

Vatavia’s Exchequer has been working with Moonstone on the finances for their RUSH event. As the sponsoring Barony all the finances will run through our account until their bank account has been established. At that time all profits from the event will be transferred to them. The current account balance is $12,036.20, taking into account all checks made out at the meeting.

The Calontir Falcon scissor thrones are to be received soon for storage in Vatavia. It ensures the Crown will have chairs on site during events here and reduce Their packing requirements. It was announced that Ly. EyfrûOr is taking money for Valor T-shirt orders.

The Castellan has begun participation in an online forum to develop recruitment strategies across Calontir. He reported several interest forms being done the last indoor fighter practice.

The last indoor fighter practice for this season will be March 28th. Practice will resume outside April 8th at O.J. Watson Park. It has been requested to demonstrate stretching routines to warm up for different martial activities. Archery practice will resume alongside fighter practice once all the necessary paperwork with the park is finalized.

His Excellency requested all Vatavians attending Lilies War consider volunteering to staff the Barony’s gate shift the first Sunday. He will be bringing lunch. Vashti of Westumbria has requested Vatavia do a luncheon one of the two days she will be doing the road show in the arts and sciences area. This will be posted for those going to Lilies to respond.

It was announced that at the War ANY open flame items, including candles, need to have a working, current dated fire extinguisher present.

Since no bid was received to organize the Spring Renaissance Festival all officers should have their Festival plans ready by next month’s OfficersEmeeting

There being no other business the meeting adjourned.


OFFICERS' MEETING February 7, 2018Make ICT 1500 East Douglas, Wichita, Kansas

15 members: 9 Baronage/ officers/deputies; 3 event stewards; 1 member and two children

Pre- registration for Gulf Wars must be in by February 14th and members must indicate the Kingdom as Calontir. Otherwise assigned camping could be in the overflow camping area. It was announced that there would be golf carts available for transportation for individuals requiring it. at Lilies War. It was stressed that anyone appropriating a cart for personal use will be banned form the war.

Valor has the site reserved and the equestrian insurance done. The area for the equestriansEarea is already designated on the site map. There will be a raffle for two period style hoods by the event steward, Ly Maria. The raffle will be for those providing service at the event. Their Majesties will draw the winners. Ansteorran Royalty will be attending with a large contingent.

It was announced that Vatavia’s bid for Winter Coronation at the Ville in Andover in 2019 was accepted. It is hoped that future events can be held at this very special venue. It was stressed that a good first impression will help towards that end.

The local ChampionsEevent has been scheduled for April 28th with an alternate date of April 29th in case of inclement weather. The bardic theme is anything not Viking; and, the arts and sciences theme is a dragonfly in any media. The next demonstration will be March 4th at Exploration Place on the subject of flight in the Middle Ages.

The Caltrop Pursuivant, HE ZoE is working on online flash cards, matching and quizzes for individuals to become comfortable with heraldic terminology. There are also planned monthly or quarterly posts on specific cultures or time period resources for names. Requests are welcomed. Three proposals were decided in January. The results are expected in the near future. Another name and shield proposals just went to Laurel/ national. The Chronicler announced she would be able to continue in the office. The Web Minister has several more shield to add to the website.

There will be a calligraphy class taught by HL Lucia at Make ICT February 28th. A largess call is anticipated for Gulf Wars. With the addition of the Ansteorran Royalty at Valor there will be a largess project evening at this month’s populace meeting.

The Exchequer reported a balance of $12,559.38. The Valor site and the equestrian insurance has been paid. Some tax paperwork for donations to the group need to be done.

Fighter practice continues at Exploration Place on Sundays. Practice February 18th is cancelled due to War Maneuvers that weekend in Mag Mor. It was announced that new policy from Society requires off the head inspection of all helm interior padding. This included the cut and thrust equipment. Rapier deputy HL William will be padding the back of the loaner masks.

The Society Seneschal has stated that anyone posting another person’s personal information on websites will be in serious trouble. Such actions in the Society will not be tolerated.

There being no other business the meeting adjourned.


OFFICERSEMEETING January 3, 2017 Make ICT 1500 East Douglas, Wichita, Kansas

20 members and 2 children were present: 12 Baronage/ officers/deputies/champions and 7members attended the meeting.

The next presentations are both at Exploration Place January 28th on games and March 11th on flight. The invitation to their Mini Maker Faire in July will be declined due to it conflicting with Calon Con.

There are currently over ten Vatavian proposals in process for registration. The decision results should be received for 5 items by Spring. Due to the large response to the 12th Night gift fee rate several members proposals will not go out until the end of January letter. Contact Caltop or the staff for specific information. Contact information for the new officers, arts and sciences and Caltrop Pursuivant, are already posted on the Baronial web site. The new Caltrop would like to encourage members to join her in learning about heraldry voice and book. Plans are in process for new fliers. Contact information for the group is to be distributed to local area ‘hang outsE

There is a little over $12,500 currently in the account. The deposit for the Valor site, Whispering Winds, has already been made. The Domesday report is awaiting the December bank statement and any inventory lists and/ or updates for property not stored in the property shed or held by an officer. Individuals were reminded to get these in.

Fighter practice will resume this Sunday January 7 at Exploration Place, Water Way Hall, past the gift shop. Archery is on winter hiatus. Marshals who wish to continue as marshals were reminded to get their reports in.

Their Excellencies have received two inquiries about activities at Lilies War. One was gate shifts. After a brief discussion it is the group preference to continue doing Sunday. Lady Vashti has requested snacks for the arts and sciences discussion hour she is responsible for at the War.

The Seneschal reminded all officers to get their quarterly reports in and Domesdays, if they have those as well. There has been no applications to organize the Spring Renaissance Festival in April. It there are none it will be planned by the officers. The ChampionsEmade plans to meet after the OfficersEmeeting to discuss the plans for this years ChampionsEevent.

There being no other business the meeting adjourned.


OFFICERS' MEETING December 6, 2017 Make ICT 1500 East Douglas, Wichita, Kansas

17 members were present: 11 officers/deputies/event stewards; 3 members participated in the meeting

Work and final planning for Valor in 2018 will start up after the first of the year. The Officer corps will be responsible for the organization and running of this Spring’s Great Plains Renaissance Festival. It was announced that Westumbria has posted their Hibernatus Interruptis event for March 24, 2018.

The last Exploration Place demo for this year will be on December 17th. Preparations are being finalized for that presentation. Work on the March 11, 2018 themed presentation on flight will begin after that. A request to do a hands-on demo at a children’s STEM engineering expo March 24th-25th will be declined due to man power needs and a conflicting event. In 2018 is also the Scandinavian Society presentation October 13th on Scandinavian culture.

The deadline for the special on reduced heraldic fees is December 31st. Items with all paperwork and payment must be to the Kingdom Eyas Herald or a local herald by then. At December populace HL Jóhann will be stepping down as the Caltrop Pursuivant and HE ZoEMikre assuming that office. The upcoming Arts and Sciences classes are Lief’s series on leather working. It was announced that the Arts and Sciences Minister Maria will be stepping down January 31, 2018. The applicant will have her interview after this OfficersEmeeting. The deadline for officer letters for the 4th quarter Dragonflyre is January 3rd. Artwork and articles need to be in as well, but will gladly be accepted earlier. Heraldry has been added to the local website.

As of the November bank statement the Exchequer reported a balance of approximately #12, 050. After inventorying the archery equipment recommendation will be made for funds for replacements and repairs.

Winter indoor fighter practice started at Exploration Place December 3rd at the new location in the Water Way Hall past the Explore Store. There will be practices the 10th and 17th. Practice will resume January 7, 2018 after the Christmas and new Year’s weekends. Archery continues on hiatus until Spring.

A bid was received for the Vatavian rotation for Coronation January 2019. The proposed site is the Ville at St. Vincent de Paul Church in Andover. General information was provided on site amenities, expenses, and gate fees.

The meeting adjourned. The interview was conducted after Their Excellencies arrived.


OFFICERS' MEETING November 1, 2017 Make ICT 1500 East Douglas, Wichita, Kansas

23 members and 2 children were present: 11 Baronage/ officers/deputies and 2-4 members participated in the meeting

The winter Calontir events Toys for tots and Kris Kinder are coming up. It was announced that the storage building for the Toys for Tots donations was broken into, six large containers stolen and the remaining items destroyed. Members attending the event or sending donations are asked to keep this in mind.

The Valor web site and Facebook pages are up. Staff contacts are available on the website. There will be Equestrian activities. The arts and sciences completions have been decided and posted. Fliers are ready to be distributed. Several announcements at event courts have been scheduled. Their Highnesses have stated Their plans to attend. There will be a feast.

The October demos and presentations have been completed. The next presentation will be at Exploration Place December 17th on Heroes of the Middle Ages. Demos and demo requests for 2018 were announced.

Two more Vatavian proposals have been forwarded to Laurel/national for registration. Voice heralds will be needed for the upcoming Toys for Tots event. The series of leatherworking classes has been scheduled for arts and sciences. There will be a repeat of the Leatherworking 101 the first weekend of this month. Their Excellencies are hosting a weekend of armoring and sewing at Their residence. The Honorable Lady Roise is coming down to help on sewing projects.

There was nothing new to report from the Chronicler or Web Minister. The signature card for the bank has been finalized. There is a balance of over $14,000 currently.

The last outdoor fighter practice of the year October 29th was well attended with good weather also. Practice will resume at the indoor Exploration Place site December 3rd and the following 2 Sundays. There will be no practice December 24th or 31st. Archery is on hiatus. It will resume in the Spring.

Several bids are needed. Vatavia’s rotation for Coronation for the Spring of 2019 will be needed soon. Bids are also needed for the local Spring Renaissance Festival. If no bid/bids are received for the Festival each local officer will be responsible to organize his office’s activities for this local event.

There being no other business the meeting adjourned.


OFFICERS' MEETING October 4, 2017 Make ICT 1500 East Douglas, Wichita, Kansas

25 members:15 Baronage/ officers/deputies/ 1 event steward and 2 members participated in the meeting; 3 children

There are numerous opportunities before the winter season starts with the usual winter projects. Border Skirmishes and regional fighter practices are scheduled for this month. Crown Tournament is October 14th. Those able to provide voice heraldry for the Toys for Tots tournament in Wyvern Cliffe November 18th are encouraged to attend and help.

Locally there are several presentation planned. October 14 is Steampunkesque in Mulvane. October 29th is the themed presentation on costuming at Exploration Place. The evenings of October 27th-29th are the annual Night of the Living Zoo. It was announced that the presentation at Tsunami Con October 7th had been cancelled. A request by the Museum of World Treasures for late period garb presentation from 6-7pm October 19th was declined with regrets.

Plans for Valor here May 26th-27th, 2018 continue. Area heads were announced. Those out of town staff will have rooms available for them on site. Plans will be more finalized after Crown and Their Highnesses progress plans are made.

Beginning October 25th a series of classes on leather working will begin. Anything you can make with leather from armor to jacks will be covered. Members are encouraged to attend and teach at Spring events: Clothiers in the Kansas City area the beginning of February and RUSH in Moonstone/ Emporia March 31, 2018. Their Excellencies will be hosting sewing and armoring at their home starting October 27th and the beginning of November. Five Vatavian items are currently in process: two at national and three at the Kingdom level. The Web Minister announced that the local web site is up to date.

The Exchequer reported a balance of $14, 607.02. All local paperwork for the bank signature card has been completed. The quarterly report will be completed once the last month statement is received.

The fighter practice will continue through this month at OJ Watson Park. The last practice will be the 29th at the regional fighter practice in Moonstone. Practice will then go on hiatus until it resumes in December at Exploration Place. There will be no practices December 24th and 31st. Archery has shut down until Spring when outdoor fighting practice resumes.

The Seneschal read the changes to Kingdom Law, specifically the Order of Precedence and Sumptuary Laws. These changes were to add the Order of Defense to the Bestowed Peerages, sumptuary use of coronets and chains, and description of the peerage cloak for the Order, blue lined with white on the back the badge of the order- three rapiers in pall inverted tips crossed.


OFFICERS' MEETING September 6, 2017 Make ICT 1500 East Douglas, Wichita, Kansas

22 members: 13 Baronage/ officers/deputies and 3 member participated in the meeting; 2 children

Their Excellencies, the event steward, area heads and Seneschal thanked everyone for their efforts and contributions at Valor: making food, making scrolls, prizes, gifts, gate, set up, tear down, etc.

There are events and presentation opportunities every weekend for September and October. King’s Company September 9th- 10th , Queen’s Prize in Theobald September 16th , the local thank you BBQ for OJ Watson Park staff September 17th, The Great Plains Renaissance Festival September 23rd- 24th. Their Excellencies Three Rivers invited Vatavia to attend Their Gryphon’s Fest the end of September and beginning of October. Their Excellencies Uldin and Sung encourage those able to attend that event.

October 7th a display is planned at the Tsunami gaming convention. October 14th is the Steampunesque Mulvane demonstration. The evenings of October 27th-29th is the annual Night of the Living Zoo. The 29th is also the Exploration Place costuming presentation. The last EP themed presentation is December 17th on Heroes of the Middle Ages.

Two name proposals have been forwarded to Laurel. Decision results are still to be received. Three local members consulted at Valor on names and one shield. The Arts and Sciences deputy reported no currently scheduled classes. An artisan road show is planned for the Fall Ren Festival. The deadline for letters, artwork and articles for the Dragonflyre is October 4th.

The Exchequer reported a balance of $14,688.72. Valor bills will be settled this evening. The caretaker of the Whispering Winds, the Valor site, discussed the possibility of the group building permanent structures on the site. Discussions will continue to determine the feasibility and plan accordingly.

Fighter practice will continue with summer hours through the end of October. After the regional practice October 29th in Theobald practice will go on sabbatical. Armoring and projects will be held in November at Their Excellencies home. Archery will not hold practice September due to the events on the calendar. The Archer Marshal will be available to discuss archery and missile weapon activities with interested individuals. There will be an archery booth at the Fall Festival.

Kingdom law was reviewed on some situations. Attendees at events and activities are to make a reasonable attempt at period garb. Events are to have designated smoking areas that do not interfere with routes to activity areas. Smoking can occur in these areas and personal camps. Additionally, questions on a fighter’s authorization should be brought to the marshal in charge, a warranted marshal or a knight. Gate registration questions should go to the event steward and/or Seneschal. Pets are to be under their owner’s control.


OFFICERS' MEETING August 2, 2017 Make ICT 1500 East Douglas, Wichita, Kansas

26 members and 2 children were present: 15 Baronage/ officers/deputies and 1 member participated in the meeting

August 12th will be a presentation of actual demonstrations of arts and sciences at the Museum of World TreasuresECustomer Appreciation Day from 10 am to 2 pm. All volunteers must sign up in advance. A request has been accepted to participate October 14th in Steampunkesque Mulvane. Details will be posted once things are finalized. There is a possibility that starting with Valor that there will be events or presentations for 10 weeks. Currently the only other scheduled presentations are at Exploration Place October 29th on costuming and December 18th on heroes of the Middle Ages.

A pinch pot class will be done at Make ICT Wednesday August 9th. As one of the official classes, students will need to sign up through the Make ICT site. There is a $10 fee to cover materials and first firing. Her Excellency Sung announced that in October or November she will begin holding sewing evenings at their home monthly. Flún Fróðason and Katrina Weiss have name proposals on the current internal letter of heraldic items. A summary of the heraldsEmeeting at Calon Con was given.

Fighter practice will continue to start at 10:00 am for the summer. The Archer Marshal will be acquiring some stumps. Thrown weapons will then be possible during regular archery practice. It was also announced that thee would be thrown weapons activities at Valor.

The Seneschal specifically thanked Lief and Dýfinna and Robert for helping haul Baronial property for Masters of the Duel when the truck previously used was unavailable.

Their Excellencies encouraged all members of the populace to write award recommendations, especially for the GoA and Peerage level awards.

There being no other business and two other meetings for the evening the OfficersEmeeting adjourned.


OFFICERS' MEETING July 5, 2017 Make ICT 1500 East Douglas, Wichita, Kansas

16 members were in attendance: 10 Baronage/ officers/deputies; 5 members of the populace; 1 visiting former Vatavian

Confirmation was received today from Exploration Place for Vatavia being part of their July 23rd Maker Faire event. The Knight Marshal requested to be set up near the entrance on the grass. The indoor presentation will be over all the aspects of Society activities. It was requested and approved to do Napier’s bones as a guest hands on activity. August 12th the Barony will be joining the Museum of World Treasures for their Customer Appreciation Day from 10 am- 2 pm. This presentation will require interested members volunteering in advance in order to get on the required event check in list. Further information for both demos will be posted as more details are available. The remaining presentations at Exploration Place are October 29th, Costuming and December 17th, Heroes of the Middle Ages.

Event season is in full swing with events or presentations almost weekly. Members are encouraged to attend and to volunteer. Masters of the Duel, which originally started in Vatavia, will be held here once again July 22nd. At least one more person is needed for set up. There will be more opportunities the day of the event to help. Baronial property needed for the event and its transportation to the site will be worked out by the event staff. It is hoped Masters of the Duel will become a regular official Kingdom event in the near future.

It was announced that Astriðr’s name, badge, and device, Darius’s device and Volu-Dýrfinna’s device have been registered. The status of other heraldic proposals remains unchanged. The deadline for the next Dragonflyre is July 5th; it will be published in July by the 15th. Donations were requested for the child’s and adult’s prize bags for the December scavenger hunt during the Heroes of the Middle Ages demo. The Chatelaine encouraged non fighters also to continue to attend fighter practices. Pre-prints for the coming reign and the Baronial painting materials will be brought to the next arts and sciences meeting.

The signature card is ready for finance members to sign. Those officers are encouraged to take care of this as soon as feasible.

Fighter practice will change to summer hours starting at 10 am in the very near future. The change will be posted on all Baronial social media when the change occurs. Members are encouraged to continue attending the practice. It was reported there have been 30 or more attending, with other activities and arts and science projects being done as well. Winter fighter practice will start in December at Exploration Place.

This Sunday fighter practice, July 9th, it is planned to do something special since this will be the last fighter practice for Their Graces Garick and Yasamin.

William thanked all the officers for making his job easy. He reminded everyone that the quarterly reports will be due in a week and a half. Getting reports in early makes his job easier. It was stressed that late delivery counts as late; before 9 pm is his personal deadline. Getting reports in on time, or earlier, makes his job easy since his regional has to have everything compiled by the 20th. The quarterly reports deadline coincides with the Calon Con for officers. All are highly encouraged to attend or send a representative so as to have information on changes, new items being implemented, and any other announcements. It was added that this is a business meeting and garb is not required.

Letters of application for the position of Herald are due by July 19th. Office change over will be in December. The new Seneschal has been selected, Lady Caitlin Marie. It was noted she has filled this position before. She will take over in a couple months when HL William steps down.

His Grace Garick delivered the new Baronial coronets. He remarked that he realized that they were driving out next Tuesday but his tools were leaving before then. There were jokes about how to get HE Uldin’s coronet to fit properly. Their Graces were specifically thanked for being the event stewards for the event here last April

There being no other business the meeting adjourned.


OFFICERS' MEETING June 7, 2017 Make ICT 1500 East Douglas, Wichita, Kansas

17 were in attendance; two were children: 12 Baronage/ officers/deputies;

Last minute preparations for Lilies required several officers and members attention. The meeting was kept to essentials. A financial meeting was needed after the regular meeting.

The next special subject presentation at Exploration Place will be July 23rd during their special Maker Faire event. It will be over all the aspects of Society activities. August 12th the Barony will be joining the Museum of World Treasures for their Customer Appreciation Day from 10 am- 2 pm. This presentation will require interested members volunteering in order to get on the required event check in list.

Those members attending Lilies are encouraged to display their personal heraldry, especially the new banners made during last month’s classes. Members were also encouraged to take the learning opportunity provided by the artisans road show at the event. Also assistance would be appreciated with heraldic duties.

Valor on Labor Day weekend will have a Middle Eastern theme for arts and sciences: Crusaders vs Saladin.

The next Arts and Sciences class will be in July on embroidery and favor making. The date is still to be finalized. The status of heraldic proposals remains unchanged. The Barony website has been updated on the Champions and Order of Precedence. It was noted that certain parts of the website have not been updated since 2013. Rewording will be done to clarify the status of different parts of the site. The next Dragonflyre will be published in July.

There is currently a balance of $10,877.32 in the Baronial account. A donation was received at the ChampionsEevent and will be deposited.

Archery practice has been cancelled due to the volleyball tournament just on the other side of the park fence and due to Lilies. The combat and cut and thrust practice has been cancelled as well.

Their Excellencies announced that 2018 Horse and Falcon and Valor dates will be traded. This is a trial change in order to see the effect the dates have on each event. Vatavians are strongly encouraged to attend and support the Forgotten Sea event Labor Day 2018. This change will put Valor on Memorial Day.

It was clarified that the Baronial luncheon on Thursday is not intended nor planned to feed all 800 but only 100 individuals. There had been some misconceptions.

William thanked all the officers for the job they are doing. He reminded everyone that the quarterly reports will be due in about three weeks. Getting them in on time makes his job easy.

There being no other business the meeting adjourned.


OFFICERS' MEETING May 3, 2017 Make ICT 1500 East Douglas, Wichita, Kansas

19 were in attendance: 11 Baronage/ officers/deputies; 1 other member participated in the meeting; 1 child

The ChampionsEevent was rescheduled the end of April to June 4th due to the inclement weather. Despite the weather the beginning of the Renaissance Festival it was a success in several ways. The arts and sciences road show drew in several interested guests. Archery was well received. Both were recommended for the next Festival.

The schedule of presentations for Exploration Place has been finalized: May 7th Engineering, July 23rd smorgasbord of all our activities, October 29th Costuming, and December 19th to tie in with Heroes exhibit, The Nine Worthies. There has been no contact from Moline about the requested presentation there late June.

Her Excellency announced that the Baronial shift for gate at Lilies has been fully staffed. The Baronial luncheon will be Thursday afternoon at the War. It was learned that the availability of ice on site has been resolved.

Two new name proposals have been forwarded to national. Results have not been received for other Vatavian items. Additional items are being processed locally. This month all the arts and sciences classes will be on each step for making silk banners . There has been so much interest that individuals are requested to bring their own frame materials. An embroidery class is tentatively scheduled for in June. The next Dragonflyre will be in July.

The Baronial website has some links that are bad and have been updated or deleted. The Exchequer reported a balance of $11,817.83. The new procedure implemented with Eagles Realm had the gratuity received at the end of the Festival, which brings us up to current with them. It was reported that the archery concession raised $210 for the one day it was able to operate.

There will be a meeting with Sir Wulfric at fighter practice this Sunday May 7th to discuss starting youth combat in Vatavia, There were a couple of new authorizations made at the Renaissance Festival.

Applications are open for the position of Seneschal. The current Seneschal will step down after Valor and remain as deputy to that office. The Caltrop Pursivant announced that after 4 ½ years he will be stepping down December 31st.

The meeting adjourned.


OFFICERS' MEETING April 17, 2017 Make ICT 1500 East Douglas, Wichita, Kansas

16 were in attendance: 11 Baronage/ officers/deputies; 2 event stewards and 3 members participated in the meeting.

Last minute announcements, set up and other details were covered for the upcoming Crown Tournament April 8th. Set up will start at 8 am. It was announced that there would be an arts and sciences round table at this event. Since we are the first to use the new Andover outdoor space policy members are asked to be aware and follow the guidelines. On July 22nd we will be back at the same site for the Masters of the Duel.

The next presentation at Exploration Place will be on May 7th on engineering focusing on machines. Their trebuchet will be available to use that day. Future presentations for June through December are being scheduled. Potential dates and times were discussed. They will be finalized with Exploration Place April 8th due to publishing deadlines. The schedule will be posted after that. The after school presentation at West High School being organized by Øyurikr for April 25th has been approved by their administration. He is finalizing details, which include martial activities.

The Renaissance Festival will have each officer handling their areas in the Dell .Arts and Sciences will be a road show instead of a display set up. The Exchequer will be organizing the pop booth workers. There will be archery done this year as well. Members were reminded to plan incase of inclement weather.

The ChampionsEevent is April 30th. The different competition details will be posted once each Champion has set the criteria for their contest. There will be a period pot luck.

The Vatavian gate shift at Lilies currently has only one volunteered signed up. Another volunteered during the meeting. .Vatavia will be doing a Baronial luncheon of light foods on the Thursday of the event. Four or Five members will be needed that day to assist. Four members are sponsoring tournaments during Lilies and will need the help of heralds and marshals.

There has been no new information received regarding the status of heraldic proposals. Members are encouraged to bring personal banners for display at Crown. Voice heralds will be needed for this event and for those Lilies tournaments our members are sponsoring at Lilies. The Dragonflyre was being compiled and will be ready on time.

Classes are still being scheduled for arts and sciences. Contact the Ministers if there is a class you would like or one you want to teach. Classes are not limited to Wednesdays at Make ICT since weather has outdoor activities possible with the option for classes that are large, messy or loud. April 12th Ly. Margaret will do a class on prayer beads with a chance to make your own set. A three part banner making class will start May 10th at Make ICT with the second part May14th at fighter practice and concluding at Make ICT May17th. There will be a fee however all materials will be supplied.

There is $8,147 in the Baronial account. The outstanding checks for last year are those for the two events in Andover in April and July. The Ren Festival gratuity is to be received the evening of last day of the Festival.

All Baronial property will be taken to the Renaissance Festival April 22nd-23rd. Once that is concluded all property will be taken to the new storage location. Everyone was asked to come to assist with the unloading.

Fighter practice has been dealing with inclement weather. It was also noted that the park had relocated the tables in an effort to promote grass re-growth. Any concerns by the park as to our use and its effect on the grounds will be dealt with as they arise.

The Seneschal is still seeking applications for the office. He will be stepping down this Fall. He reminded all officers that reports are due. It was noted that online forms with multiple cc entries result in no one receiving a report. It was recommended to send to yourself and then forward the report where needed.

The meeting adjourned.


OFFICERS' MEETING March 1, 2017 Make ICT 1500 East Douglas, Wichita KS

22 were in attendance: 18 Baronage/ officers/deputies and 1 other member participated; 2 children

Due to the upcoming Gulf War that Their Excellencies, the Seneschal, and other Vatavians are attending the Populace meeting has been rescheduled to March 22 at the regular VFW location. March 15 will be a regular arts and sciences night at Make ICT.

Crown Tournament will be held here next month. Items requested for the fund raiser auction will be checked at Populace the 22nd. The fund raiser could be postponed until Queen’s Prize. Members are encouraged to attended Queen’s Prize in Theobald this Fall. It was noted they often come and volunteer to help at our events.

Those members who participated in the cub scout demo Sunday February 26th were thanked. A photographer provided 30-40 photos to the group of that demo. Several pieces of garb have been received for the presentation March 7th to the Wichita Sewing guild at 1:30. March 12th is the presentation at Exploration Place on Visual Literacy- Heraldry. Their next presentation is scheduled on May 7th which has no specific subject at this time. It was suggested that a new presentation on the Nine Worthies could be developed to tie in with the next traveling exhibit on Heroes.

The Castellan has several teens interested in attending our ChampionsEevent the end of April. He has also sent information to all the Social Studies teachers of district 259. It was suggested having some token or item to provide to interested individuals coming to Vatavian events, similar to the Kingdom providing mugs to first time Kingdom event attendees. Other potential venues for Vatavian presentations were mentioned. A new Arthurian movie coming out in May was also mentioned as an opportunity.

Arts and Sciences classes are still being scheduled. Outdoor classes during fighter practice are highly encouraged. One is already scheduled for May. Members were asked to keep the A and S Ministers informed of their activities in this area: projects, including making largess and auction items, competitions entered or attended, classes at Kingdom events, etc.

Two new name proposals have been sent directly to the Submission’s Herald, Saker, by some very new members. May 1st a change in the proposal process will be made. Items will be sent to the Eyas Herald, Mistress Dorcas Whitecap for internal letters. Saker HL Gotfrid von Swaben will be handling external letters to national/ Laurel. It was also announced that Ld. Myghal of Theobald is the deputy for the Gerfalcon regional herald.

The new Exchequer reported a balance of about $8000. There is a bill from the storage facility, U-Store. A $50 donation was received from the cub scouts for the presentation done February 26th. The Web Minister reported the sit had been updated. The deadline for officer letters is March 29th. The next Dragonflyre will be on the art of combat and Spring.

The new Fighter Marshal, Kagemoto-san, announced that practice has made the Spring move to outside. Their Excellencies, after receiving council from members and considering various factors and amenities, have decided to continue to have all martial activities held on Sundays at OJ Watson Park. As of War Maneuvers there are four new marshals in training for Vatavia. Archery practice will resume actual shooting March 12th after the ponies are relocated to their Spring/Summer pasture.

The Caltrop Pursuivant announced that the position for his deputy is still open. It was noted that the office is not one held indefinitely. The Seneschal also is looking for a deputy. His warrant is up November and he will be stepping down. He would like interested individuals in place so that they may go through a couple reporting periods with him to learn the office requirements.

The sections of Corpora about events and member participation at events was read. Members are to wear an attempt at pre- 17th century garb. The term event also includes demos and populace meetings. Members were also reminded that the SCA waivers and insurance coverage is only in effect for the scheduled time of the event or demonstration. All other times it is the individual’s personal responsibility and liability.

The meeting adjourned.


OFFICERS' MEETING February 1, 2017 Make ICT 1500 East Douglas, Wichita, KS

23 were in attendance: 15 Baronage/ officers/deputies/ 1 event steward and 2 other members participated; 2 children

ClothiersEis this February 4th in Kansas City. The calendar is full for April. April 8th-9th is Crown tournament held here in Andover. April 15th-16th is Kingdom Arts and Sciences in Lonely Tower. April 22nd-23rd is the local Great Plains Renaissance Festival. It was proposed to have the local ChampionsEevent Sunday April 30th.

There is a full schedule of presentation requests. For February there is a ScoutsEBlue and Gold banquet fighting presentation being organized by Ld. Torin. March has two presentation requests; two in May; and an invitation to participate in the local Maker Fair in July.

Crown Tournament plans continue. An additional individual, who is a national member, is needed to handle Crown event registrations. Requirements are being determined to have the possibility of outdoor fighting at this event. Items for the auction were announced. More donation items are requested. Members were asked to consider providing crash space to visiting members attending. Contact Ly Maria with pertinent details if you wish to host visiting guests.

Two more Vatavians have proposals sent on for registration this month. Results are expected this Spring and Summer for all proposals currently at Laurel. The next issue of the Dragonflyre will be April 15th. OfficersEletters are due by March 29th. Book binding/ making and the final die making class are scheduled for February. Classes for 2017 are needed. It was noted that roundtable discussion topics can be used for a class. Classes can be held at other locations, such as spear techniques at a fighter practice.

The outgoing Exchequer reported a balance of about $8400 in the bank. Confirmation for the incoming Exchequer is expected soon. Baronial inventory lists will be checked and confirmed against the actual existing inventory at the designated locations.

The current Knight Marshal will be stepping down to take a Kingdom deputy position to the Earl Marshal. HL Kagemoto will be taking over the fighter practices at Exploration Place. Archery is still on Winter hiatus.

The deadline for Valor bids was extended 30 days. Some alternative sites that would better meet the current event needs have been found. Potential event stewards are encouraged to check with the Seneschal about these sites. Alternatives for organizing this event were mentioned.

A letter was received for the position of Chatelaine and was accepted. The necessary prerequisites are being finalized before the office changes hands.

There being no other business the meeting adjourned.


OFFICERS' MEETING January 5, 2017 Make ICT, 1500 East Douglas, Wichita, KS

20 members were present : 12 Baronage/ officers/deputies; 2 event stewards

Staffing plans for the upcoming Crown Tournament here April 8, 2017 are starting. Interested individuals should contact the event stewards, HR Garick and HG Yasamin to volunteer. They are especially interested in individuals to help with gate, set-up and tear down, kitchen, and crash space specifically.

The schedule of the special presentations at Exploration Place was announced, the first being January 29th. Also announced were other presentations. Ld Torin is organizing the fighting presentation February 26th for a scoutsEBlue and Gold banquet. Lys Maria and Marie are working on the garb and costuming presentation March 7th for a sewing group. A request has been received from the Scandinavian Society for May 12th. No program specifics have been received to determine if we can honor this request.

The heraldic registration of Øyrúˆr’s shield was announced. Three other items at Laurel will be decided and notification sent during mid Spring/ mid Summer. One member’s proposal is currently pended at Saker, Kingdom level. It was proposed to have some arts and science classes this summer held in conjunction with the outdoor fighter practice. There are also plans to have largess work evenings, possibly in March.

The Exchequer announced that the gratuity from the Great Plains Renaissance Festival for several Festivals is $2173 and will be received in the next 30 days. A procedure has been established to have this done at the close of each Festival instead of waiting for it to be resolved later. The Domesday report is just awaiting the last bank statement for completion. The signature card is almost done as well. The current balance is $8,426.71.

Fighter practice will continue at Exploration Place until some time in March. This Sunday January 7th fighters need to not set up until after 12:00 due to the sensory friendly early admission that day. The Knight Marshal will be stepping down to assume the office of SW Regional Deputy to the Earl Marshal. Letters of intent should be sent to Their Excellencies, the Seneschal and him. Interested individuals do not have to have previously held this office. New applicants are strongly encouraged.

The Seneschal thanked the officers for doing their jobs well. Those who do not have a deputy are strongly encouraged to fill that position. He reminded everyone that quarterlies are due January 15th. His report, also due the 15th ,is a compilation of those reports he receives plus his own information. Timely receipt of officersEreports is appreciated.

Event stewards are being sought for the Spring Renaissance Festival and Vatavia’s Valor event Labor Day.

Their Excellencies announced a pre-print party at Their residence this January 6th. It was requested that pre-prints be made available on Wednesdays for those unable to make the Friday meeting. Largess work nights were mentioned.

It was stressed that fund raising has been mentioned in the past but some of the suggestions need to actually be done. Relying on just the gratuity from Ren Festival does not necessarily meet the group’s needs. Currently the group is just running what is needed. There is maintenance that is needed. It was noted it would take only one poorly attended event to seriously deplete the finances. A silent auction at the upcoming Crown event was suggested by a member.

In a totally unrelated Society matter, it was announced that due to financial obligations of the estate the residence of the late Sharon Lawrence/ Kasamira Verena D’Arcy will be sold at auction at some time in the future.

The meeting adjourned.


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